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Board debates time-card expectations for exempt staff; no immediate policy change
Summary
Commissioners reviewed an HR investigation into alleged misreporting of time by a salaried employee, discussed exempt-employee expectations and supervisory oversight, and directed HR and supervisors to pursue best-practice guidance rather than institute an immediate county-wide change.
Klamath County's board on April 16 reviewed an HR investigation sparked by an anonymous allegation that a salaried employee had not been accurately documenting time cards and may not have been working required hours.
HR reported the investigation found documentation that raised questions but not conclusive proof of misconduct. Commissioners discussed that exempt employees are expected to work 40 or more hours per week and that supervisors are responsible for monitoring performance and attendance. The board emphasized that where supervisors have evidence of underperformance or repeated problems, they must address it; the board said it would not tolerate systemic misreporting of hours.
Commissioners and HR debated whether exempt staff should continue to record regular worked hours (e.g., put in '29 a.m. to 5 p.m.'2 entries) or instead record only leave uses (PTO, FMLA, holiday) and let salary payment remain unchanged. HR told the board that practices vary across organizations: some track a standard 8 hours per day for exempt workers, others only record paid leave. HR recommended not imposing a blanket new process immediately; instead supervisors should work with HR on targeted documentation or corrective plans where there is a specific concern. The board asked HR to coordinate with finance and department liaisons on reporting as the county implements a new finance/timekeeping system.
No ordinance or policy amendment was adopted at the meeting. Commissioners asked HR and department supervisors to bring back guidance or proposed edits if needed once the new payroll/finance system and liaison input are available.
