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Council questions emergency elevator contract as BA says $2 million shortfall will require bond
Summary
Council members asked for a presentation and schedule after officials moved to extend an emergency elevator contract and raise the not-to-exceed amount for elevator removal and replacement at three city sites; Business Administrator Eric Pennington said a capital bond will be needed to cover an estimated $2,000,000 shortfall.
An amendment to extend an emergency contract and raise the not-to-exceed amount for removal and replacement of elevators at three municipal locations drew council questions and a request for a presentation on schedule and deliverables.
The item, introduced during the council’s April 16 pre-meeting as “an amending resolution to extend the term of emergency contract and to increase the total not-to-exceed contract amount for the removal and replacement of elevators at 3 locations at 110 William Street, 3904 University Avenue, and 94 William Street (Health Department),” prompted Councilman Quintana to ask whether the same elevator company would do all of the work and requested details including start and finish dates.
Business Administrator Eric Pennington said the elevator work is subject to public bidding and that the city does not yet know which contractor will be awarded the work. Pennington told the council the city expects to “go out to bid” or to award to the lowest bidder for City Hall work soon. He added that the city will need to issue a capital bond to address what he described as a roughly $2,000,000 shortfall to fully fund elevator replacement across the sites.
Council members pressed for more detail. Councilman Quintana said he would like the work sequenced so a single contractor would be responsible when problems arise; he also asked for a presentation on the contractor(s), start/finish dates and deliverables. Pennington agreed to provide the requested presentation and noted the capital bond would come to the council “pretty soon” to cover the shortfall.
The discussion distinguished the emergency contract extension on the agenda from the longer procurement and capital funding process. No formal vote or contract award was recorded during the pre-meeting; council members requested staff return with a presentation and schedule before further action.
Council members’ requests and the administration’s answers indicate the item remains at the information-and-clarification stage and that any final contracting will follow standard bidding procedures and capital-appropriation actions.
Details captured in the meeting: the elevator work covers three addresses (110 William Street; 3904 University Avenue; and 94 William Street, Health Department); the administration described an expected capital bond to cover about $2,000,000; and council members asked for a presentation on contractors, timeline and expected product.
