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Board approves advertising bids for patrol vehicles, opens procurement for mobile computers and accepts low bid for police laptops
Summary
The Evansville Board of Public Safety authorized public advertising for sealed bids for up to 21 marked patrol vehicles, approved surplusing 25-year-old handheld radar units, opened a request-for-quote process for mobile computers and later awarded the laptop contract to Midwest Public Safety at $2,967.54 per unit.
The Evansville Board of Public Safety on April 9 authorized the police department to publicly advertise sealed bids for up to 21 marked patrol vehicles, approved surplus of nine Genesis BP handheld radar units that are no longer serviceable, opened procurement steps for mobile in-vehicle computers and accepted a low bid for laptop mobile computers.
Captain John McQuay told the board the sealed-bid advertisement is part of the department’s regular vehicle replacement process. Purchasing department staff member Doshanae Streeter explained that purchases over $150,000 require two newspaper advertisements spaced seven days apart and that the last advertisement must run no less than seven days before bid opening, a process that produces about a 21-day public advertisement window.
On surplus, McQuay said the Genesis BP handheld radar units are about 25 years old and are not repairable. The board approved the surplus request by voice vote.
The board opened bids for RFQ 942025 for mobile computers. Two bidders submitted quotes for Getac-based solutions; one bidder quoted a unit price of $2,967.54 per laptop (Midwest Public Safety LLC) and the other quoted $3,060.30 per unit. McQuay said the city would consider differences in included items and consult purchasing staff before final award.
Later in the meeting McQuay asked the board to accept Midwest Public Safety’s bid; the board approved the award by voice vote. McQuay said the per-unit price matched the vendor’s price from a prior year.
The board also noted no bids had been received for separate RFQs for a police SUV (Tahoe-equivalent) and a pursuit-rated truck; staff said state/local purchasing rules allow alternate procurement methods when no bids are received.
Ending: Purchasing staff and the police department will finalize award paperwork with Midwest Public Safety and proceed to purchase laptops and advertise vehicle-bid solicitations according to the required advertising schedule.
