Owasso school board approves multiple contracts, temporary appropriations and routine reports
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Summary
The Owasso Public Schools Board of Education voted to approve a slate of contracts and financial items, including a content/music license, a free trial program, policy changes, networking licensing and temporary appropriations, and received the March treasurer's report.
Owasso Public Schools Board of Education members on Monday approved a package of contracts, policy changes and financial items, including a three-year content and music license, a no-cost trial of an educational program, edits to a personnel policy and temporary appropriations to begin fiscal 2026 spending.
The consent and individual action items were voted on by roll call. Board members Brent England, Veil Kessler, Frosty Turpin and Stephanie Rudman voted yes on each item recorded in the public meeting transcript.
The most notable items approved included: a three-year content and music license with Artlist/Motion Array at a stated annual cost of $6,413; a no-cost remainder-of-year trial of the Aselis Gold Advantage program; final approval of edits to policy 5.09; and authorization to purchase Aruba ClearPass licensing, virtual machines, installation and support to manage the district's mixed-network environment during a multi-year equipment transition. The board also received the treasurer's report for March 2025, approved a contract for the annual financial audit with Patton & Odum CPAs at $21,850, and approved temporary appropriations for FY 2026 to be submitted to the county excise board.
Board discussion on the ClearPass item focused on technical necessity: district technology staff said ClearPass will allow consistent network access and certificate-based authentication across two different manufacturers of switches and wireless access points while the district phases equipment replacement under E-Rate and bond funding. Funding for the ClearPass purchase was identified as coming from bond funds; the presenter said E-Rate will cover eligible portions of the multi-year hardware replacement.
On the Aselis Gold Advantage item the board authorized a free trial through June 30 to review program enhancements that assist special education teachers with IEP goals and student engagement before deciding whether to purchase the enhanced package for 2025-26.
Votes at a glance
- General consent agenda: approved (roll call: England, Kessler, Turpin, Rudman — all yes). Motion to approve was made and seconded; roll call recorded unanimous approval. - Artlist / Motion Array content/music license (three years; annual cost $6,413 stated in agenda): approved (roll call: Kessler, Rudman, Turpin, England — all yes). - Aselis Educational Services Gold Advantage free trial (through June 30, 2025; no cost): approved (roll call: Turpin, England, Kessler, Rudman — all yes). - Policy 5.09 (edits, second/final reading): approved (roll call: England, Kessler, Rudpin/Rudman, Turpin — all yes). - Aruba ClearPass licensing, VMs, installation and support (quote approved; funding: bond funds; E-Rate to cover eligible hardware replacement): approved (roll call: Repman/Rudman, Turpin, England, Kessler — all yes). The transcript included two inconsistent readings of the dollar amount; the motion and supporting materials reference the vendor quote "as outlined in the attachment." See clarifying details for note on the amount. - Treasurer's report for March 2025: received (roll call: Kessler, England, Turpin, Rudman — all yes). - Patton & Odum CPAs engagement for FY 2024-25 financial audit ($21,850): approved (roll call: Rudman, Turpin, England, Kessler — all yes). - Temporary appropriations for 2025-26 (to be submitted to the excise board): approved (roll call: Turpin, England, Kessler, Rudman — all yes). - Resignation agreement: mechanic Timothy Allenbaugh (approval of resignation agreement and authorization for board president to execute): approved (roll call: England, Turpin, Rudman, Kessler — all yes).
The board made motions and recorded seconders for each item; roll-call votes were read aloud and show unanimous yes votes on the items recorded in this meeting transcript.
Why it matters: The approvals clear contracts and temporary budget authority needed for ongoing operations, the technology transition and planning for the 2025-26 fiscal year. The ClearPass authorization is intended to maintain districtwide network connectivity and role-based access control during a multi-year hardware replacement funded in part by bond funds and E-Rate.
What's next: For items with multi-year financial implications (ClearPass and any future purchases of the higher-tier Aselis product), staff will return with purchase details and budget requests if the district chooses to fund expanded services in 2025-26. The treasurer indicated large debt-service payments are due in June and the current balances support those payments.
