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Custer County officials say audit work is on track as finance team tightens controls
Summary
County finance staff told commissioners they have compiled most audit materials, begun regular reconciliations and established new policies; auditors are scheduled to begin on-site work at the end of April.
Custer County officials told the Board of Commissioners on Thursday that work to prepare for the county's annual audit has intensified, with daily coordination among finance, accounting and outside consultants and a plan to begin onsite auditor work the week of April 28.
County finance director Vernon Roth said the county and its accounting contractor have been “in daily communication” with Redlands Consulting and are completing bank reconciliations, journal vouchers and documentation the auditors will request. That work includes closing out federal grant records flagged in prior audits, reconciling the treasurer’s distributions and compiling grant files for the single‑audit schedule.
The effort follows several years of system changes and staffing adjustments. Commissioners heard that the county has moved toward more monitoring and routine scanning of invoices into the financial system so that documentation will be available year‑round rather than assembled retroactively at audit time. Roth and staff described policies and workflows under development for records retention, payroll, accounts payable and credit‑card monitoring.
County staff and the accounting contractor said they have prioritized grants management — an area auditors have historically flagged — and are compiling a checklist of required documentation for each federal award. Roth noted that the county now meets the federal threshold for single‑audit requirements and is preparing the associated schedules.
Commissioners were briefed on a schedule for the last week of April and early May to finalize audit materials, and on training that finance staff will provide to improve coordination with the treasurer’s office. The board did not adopt new policy during the update; staff said they would return with any proposed formal policy changes as needed.
Ending: Commissioners expressed support for the finance team's approach and asked staff to complete the packet for the auditors and to report back if the audit timeline changes.
