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Board approves $3 million amendment for Japanese Community Youth Council contract amid questions about data tracking and recommendation for audit
Summary
The Board of Supervisors approved a roughly $3 million increase to a grant for the Japanese Community Youth Council’s Opportunities for All intermediary program, while supervisors flagged the need for an audit and better interdepartmental data tracking.
The San Francisco Board of Supervisors on Oct. 30 approved a fourth amendment to a contract with the Japanese Community Youth Council (JCYC) to increase the grant by roughly $3,000,000, bringing the total not-to-exceed amount to $13,300,000, with no change to the contract term.
Supervisor Chan, who spoke at length about the item, said the measure had been reported out of the Budget and Finance Committee without recommendation because of concerns over retroactive approvals and discrepancies in data tracking among City departments. "This is not because we do not endorse the work that Japanese Community Youth Council has done," Supervisor Chan said, adding that the organization has provided long-standing services. Chan said budget and legislative analysts recommended an audit with the Controller to review the contract and the city’s processes and that a new request for proposals (RFP) was issued earlier in the summer.
Why this matters: The grant amendment supports JCYC’s intermediary program for the Opportunities for All initiative, a multi-year funding stream for youth services. Supervisors framed the action as both a recognition of the nonprofit’s prior service and a prompt to fix city-level contract oversight and tracking to avoid future retroactive approvals.
Key details recorded in the meeting: Supervisor Chan told colleagues that the contract had originally been handled retroactively and that differences remain between data reported by the Department of Children, Youth and Their Families (DCYF), the Office of Economic and Workforce Development (OEWD) and the Human Rights Commission. Chan said the Controller will conduct an audit and that results from a new RFP are expected in 2024. "We do better to track our data, making sure that our youth and our nonprofit partners are actually paid the dollar amount owed to them in time," Chan said.
Board action: The resolution was adopted on consent following the committee discussion; the clerk recorded the item as adopted under the consent call.
Provenance: The item was introduced by the clerk as Item 16 and discussed by Supervisor Chan in remarks beginning at about 635.97 seconds into the transcript; the resolution was recorded as adopted later in the consent sequence (recorded around 789.8 seconds).
