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Board amends and approves emergency ordinance allowing departments to change contracts for FEMA/OES reimbursement, adds reporting requirements
Summary
The board approved an emergency ordinance delegating limited contract‑amendment authority to city departments to pursue FEMA/Cal OES reimbursements and added a reporting requirement for any amendments executed under that authority.
The Board of Supervisors unanimously approved an emergency ordinance (item 2) on June 16 that delegates to city departments limited authority to amend existing agreements in order to comply with requirements for potential reimbursement from the Federal Emergency Management Agency (FEMA) or the California Governor’s Office of Emergency Services (Cal OES) for COVID‑19 response expenditures. The matter required a two‑thirds vote under the city charter and was passed as amended.
Supervisor Feuer proposed and the board adopted an amendment requiring transparency and reporting to the Board of Supervisors. The amendment requires the purchasing department or the relevant department, in consultation with the Controller, to notify the Board of Supervisors within seven business days of executing any amendment under the ordinance and to submit a report within ten business days of the emergency ordinance’s expiration listing all agreements amended under the delegated authority.
Action and vote record - Motion: Adopt emergency ordinance delegating authority under Charter Section 9.118 to amend certain existing agreements to comply with FEMA/Cal OES requirements related to the COVID‑19 public health emergency. - Amendment: Add reporting requirements (notify Board within 7 business days of execution; submit post‑expiration report within 10 business days). - Vote on amendment: 11 ayes; amendment passed. - Final vote on ordinance as amended: 11 ayes; ordinance finally passed (emergency measure requires two‑thirds; requirement met).
Why it matters The ordinance is designed to give departments flexibility to secure federal/state reimbursements quickly while preserving Board oversight through mandatory short‑term reporting. The added reporting provision was explicitly intended to increase transparency about how amendments to city contracts are used to secure reimbursement.
Provenance Topic start: introduction of item 2 (transcript excerpt: “Item 2 is an emergency ordinance to delegate Board of Supervisors approval authority under charter section 9.118…”) (transcript index approx. s=1565–1605). Topic end: roll call and final passage of item 2 as amended (transcript excerpt: “And then without objection, the ordinance as amended is finally passed.”) (transcript index approx. s=1887–1895).
