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Board approves grant timeline extension, phone system contracts and personnel action; all motions pass unanimously
Summary
At its April 14 meeting the Clermont County Board of Commissioners approved an amendment to the Habitat for Humanity Lehi Safe Ohio grant timeline, authorized Microsoft Teams licenses and voice contracts, and approved a county employee termination; all recorded roll-call votes were unanimous.
The Clermont County Board of Commissioners voted on multiple procurement and personnel items during its April 14 meeting; all recorded roll-call votes were unanimous.
Votes at a glance:
- Approval of regular session minutes (04/09/2025): Approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Proclamation endorsing the “2 Lights for Tomorrow” national initiative (display 2 lanterns on April 18, 2025): Board endorsement approved by voice and acceptance of the proclamation by a local representative.
- Amendment No. 1 to the professional services agreement with Habitat for Humanity of Greater Cincinnati (Lehi Safe Ohio grant): The board authorized the president or another commissioner to execute an amendment extending the project timeline to allow expenditure of all grant funds; board noted Habitat has completed work on 19 homes toward a goal of 25, with an approximate per-home cost of $26,000. Motion approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Addition of 1,393 Microsoft Teams licenses (enterprise enrollment 594-7243) through Dell Marketing LP to support Microsoft Teams Phones for county use: Authorized not to exceed $57,544.83 for the period 06/01/2025–12/31/2025. Motion approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Professional services scope of work to implement Microsoft Teams voice calling (master services agreement MCSA 0130 through Cincinnati Bell) for Clermont County government offices: Authorized up to $591,775 for a five-year term (04/14/2025–04/13/2030). Motion approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Microsoft Teams voice calling implementation for Clermont County Department of Job and Family Services (MCSA 0003 through Cincinnati Bell): Authorized at $1,575 per month plus a one-time training fee of $250 (term 04/28/2025–04/27/2026 with two automatic one-year renewals). Motion approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Consent agenda: Approved by roll-call (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
- Personnel action added to the agenda and approved: Termination of County Building Inspector Donald Crace, effective 04/14/2025; motion and roll-call approved (Corcoran: Yes; Bachelor: Yes; Painter: Yes).
Nut graf: The meeting’s business included routine approvals, several technology procurements that establish Microsoft Teams-phone services countywide and for Job and Family Services, an amendment extending a HUD-funded lead/rehab grant timeline with Habitat for Humanity, and a personnel termination; all recorded votes were affirmative.
The board also voted to recess and later returned for additional executive sessions; commissioners announced there were no decisions or actions taken during executive sessions. Several items (licenses and voice services) referenced state master services agreements and will proceed subject to issuance of purchase orders.
Ending: Commissioners indicated follow-up discussions would occur with elected officials and department heads about Teams phone configurations and deployment schedules.
