Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Public Works Contracts topic
No spam. Unsubscribe anytime.
PWI committee approves a slate of Public Works contracts, from herbicide services to copper tubing; committee advances items to full board
Summary
The DeKalb County Public Works and Infrastructure Committee unanimously advanced multiple contract awards and change orders, ranging from a $67,582 herbicide contract increase to a $5.36 million copper-supply contract and a $2.015 million project-management system for Watershed Management.
At its meeting, the DeKalb County Public Works and Infrastructure Committee unanimously recommended approval of multiple contract change orders and awards across sanitation, roads, watershed and landfill programs. Items advanced included change orders for herbicide application, asphalt materials, landfill engineering and debris-collection services; contracts for traffic-signal work tied to CSX railroad preemption; rental and inspection contracts; a project-management information system for Watershed; copper tubing and fittings; and a multi-year find-and-fix sewer contract (the latter covered in a separate article).
Below are the formal actions the committee approved in order of committee discussion. Each motion was moved and seconded in committee and carried with the ayes recorded on the record.
- Item 2025-0470 — Change order to contract 1286042 (herbicide growth regulatory service). Awarded to American Eagle LLC; contract-term increase through 07/31/2025; increase in funds not to exceed $67,581.60. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; committee recorded unanimous approval.
- Item 2025-0495 — CSX preliminary engineering (North Clarendon Ave & E. Ponce de Leon Ave) traffic signal; amount not to exceed $51,149. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0304 — Change orders to hot asphaltic concrete mix annual contracts (Pittman Construction Co., JT Asphalt LLC, Metro Materials Inc.); contract-term increase through 12/31/2025; increase in funds not to exceed $800,000. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0329 — Change order to landfill professional engineering and surveying services (SCS Engineers); increase in funds not to exceed $187,600. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0400 — Change order (emergency purchase) for debris collection services at North Collection Lot (Russell Landscape LLC); contract term through 04/30/2025; amount not to exceed $487,500. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval. Staff clarified this change order ratifies interim coverage while the full contract (about $1.2 million) was processed; the change covered several months of service.
- Item 2025-0368 — CSX construction-phase services for Bridal Road at South Stone Mountain Lithonia Road; CSX-related preemption and implementation costs; amount $407,823.03. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0353 — Change order to rental of various heavy equipment (Sunbelt Rentals, Inc.) for Watershed, Roads & Drainage and Sanitation; increase in funds not to exceed $900,000. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0341 — Purchase of a project management information system (PMIS) from GSA MAS contract for Watershed Management; CUA Incorporated; amount not to exceed $2,015,000 (5-year term). Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval. Staff said the Watershed department’s IT confirmed compatibility and that the system will replace a SharePoint-based record-retention process.
- Item 2025-0137 — Reallocation and term extension for laboratory services for water and wastewater analysis; award to Analytical Environmental Services Inc. and Test America Laboratories Inc.; reallocated amount referenced in committee as $218,176 and contract term extended through 12/31/2025 to allow time to rebid. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0312 — Change order and ratification for crane and hoist inspection and repair services (Crane Safety Associates of America Inc.); ratified purchase order; contract term through 12/31/2025; referenced ratified amount cited by staff (approx. $257,000). Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
- Item 2025-0407 — Low-bid award for copper tubing and fittings (Delta Municipal Supply Company) amount not to exceed $5,357,149. Motion moved by Commissioner Shakira Johnson; seconded by Commissioner Robert Patrick; unanimous approval.
All motions in committee were recorded as carrying with the ayes on the record. Committee members asked for improved documentation and clearer dollar totals on several items (notably the find-and-fix contract and the copper-tubing bid tabulation). Procurement staff were asked to attend a future meeting to walk the committee through procurement validation steps and bid-tabulation methodology.
