Budget committee approves rollover of encumbered purchase orders (Bill 36)

The Allentown City Budget & Finance Committee approved Bill 36, a rollover of purchase orders that carries previously encumbered funds into the new fiscal year so pending procurements can be completed.

Finance staff presented the bill as a routine year‑end accounting measure required to finish purchases that had been committed but not finalized at the close of the prior fiscal year. "The bill 36, is a a rollover of purchase orders Our purchases were, committed, but we could not finalize at the end of the year. So we are rolling the funds to complete the, procurement of services and goods, and it details, each fund and each grama and the accounts that we had, encumbered the funds to for future purchases," said Miss Patel, finance staff, during the committee meeting.

Committee members asked no substantive questions. After a request for a motion, an unnamed committee member moved to approve the bill and another unnamed committee member seconded. The committee chair called for a voice vote and the motion was approved; the transcript records an affirmative "aye" but does not include a roll‑call tally.

Committee members present for the vote included Miss Santos and Miss Gerlock. The presenter said the rollover is a standard annual practice following year‑end close.

The committee then moved on to the monthly finance report.

Notes: The committee cited Administrative Code 517 in the presentation of the monthly report; the code was referenced as the basis for providing monthly financial reports to council and the controller.