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Commission seeks clarity on Vanderburgh County deputies overtime after 4:30 p.m.
Summary
The commission discussed possible overtime charges for Vanderburgh County Sheriff's deputies who staff meetings after 4:30 p.m., the split of costs between groups, and options to avoid charges; staff will seek clarification from the sheriff's office.
The Evansville Fire Merit Commission discussed April 8 how overtime for Vanderburgh County Sheriff's deputies is applied when meetings continue after 4:30 p.m.
Commissioners said the county's process is that the commission must inform deputies when a meeting will run past 4:30 p.m. or deputies will invoice the commission for overtime. Commission members were told the cost would be split among multiple groups if two committees meet simultaneously after 4:30 p.m. They named Reagan Buchanan at the Vanderburgh County Sheriff's Office as the contact. The commission did not receive a current invoice but recalled prior invoices that were “substantial.”
Participants debated practical steps to avoid overtime charges, including starting meetings 15 minutes earlier (3:45 p.m.) so they conclude before the overtime threshold or clarifying whether presence of building security affects the need for deputies. Commissioners asked staff to confirm the sheriff's office policy on when deputies are billed (e.g., only if deputies must remain past 4:30 p.m., or if presence at 4:30 p.m. triggers billing even if no public entrants arrive).
No formal motion was recorded on the item; staff agreed to seek clarification from the sheriff's office and report back.
