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Commissioners approve HVAC maintenance contract and construction work for Ellis County Central
Summary
The court approved an annual HVAC maintenance contract with Texas Air Systems and authorized a grading/retaining‑wall contract for Ellis County Central, both via cooperative or interlocal procurement.
Ellis County Commissioners Court approved two purchasing items tied to county facilities: a preventive‑maintenance HVAC services contract and a construction work order under an interlocal contract for site grading, a retaining wall and hydro‑mulch at the Ellis County Central campus.
The purchasing office presented item 2.2 to award HVAC maintenance services for Ellis County Central, the juvenile services campus and the new Justice of the Peace Precinct 2 sub‑courthouse to Texas Air Systems under the TIPS cooperative contract at $24,877.27 per year. Purchasing staff noted the new sub‑courthouse adds approximately 57,200 square feet of covered space and that the recommended vendor originally sold the units to the county. Commissioner Grayson moved to approve the contract; Commissioner Stinson seconded and the motion carried by voice vote.
Item 2.3 authorized use of a Fort Worth interlocal construction contract (CSC) with Lookup Properties Inc. for grading, retaining wall construction and hydro‑mulch services at Ellis County Central in the amount of $191,832. Staff explained the work is intended to control runoff, prevent ponding near the new building foundation, protect root systems of large live oaks on the site and stabilize soil. Funding was proposed to come from non‑departmental contingency. Commissioners discussed scope, drainage flow, and placement of a retaining wall configured to protect tree roots and move runoff toward the street; Commissioner Grayson moved to approve and Commissioner Stinson seconded; the motion carried.
Why it matters The two contracts secure preventive operations support for HVAC systems in county buildings and fund site stabilization work to protect a new county building and surrounding trees — actions intended to reduce future repair costs and address permit‑review changes identified by the city during final plan review.
Next steps Vendors will perform preventive maintenance and execute the grading and retaining wall work; construction will require submittal of record drawings to the county after completion and compliance with permitting requirements noted during staff presentation.
