Votes at a glance: Board approves policies, contracts, procurements, donations and personnel actions

The Washington County Board of Education took numerous formal actions during its April 15, 2025 business meeting. Key approvals and recorded outcomes follow. All motions below are taken from publicly recorded motions in the meeting and were adopted unless labeled as failed; most recorded votes in the transcript were unanimous.

Policies and administrative regulations (second readings) - Approved second reading of proposed policy JHCG (telehealth policy for students). Motion moved by President Zentmayer; approved unanimously. - Approved second reading of proposed changes to policy DGA/DGB (authorized signature/check writing services) and rescission of policy DGF (approval/signing authority). Motion moved by President Zentmayer; approved unanimously. - Approved second reading of proposed changes to administrative regulation DFAA‑R (guidelines for classification and use of fund balance reserves). Motion moved by President Zentmayer; approved unanimously.

Consent agenda and procurements (selected items from staff recommendation) - Purchasing review committee presented 16 items recommended for award, renewal or procurement. The board approved the awards as presented (motion moved by President Zentmayer; vote unanimous). Selected contract/award highlights mentioned in discussion and the packet: - French core resource (textbooks): $56,647.40 - Annual milk contract: approximately $800,000 - Network servers/service items and Juniper service support and licensing: example line item $220,968; Juniper support described as a subscription for switch updates and security - Electrical distribution replacement at Hancock Middle/High: $1,527,140 - Door hardware replacement at various schools: $319,968 - Selected kitchen upgrades at Williamsport High School: $152,992 - Portable bathroom renovations at South High: $81,300 - Design‑build fire alarm replacement (Clear Spring Middle): $291,360; North High alarm replacement $349,000 - Miscellaneous painting, masonry and diagnostics items as presented in the consent packet

Employee benefits and stop‑loss contracts (separate motions) - Awarded administration for active and pre‑65 retiree prescription drug programs to Cigna for a three‑year contract with an option for one additional two‑year period. Administration fee: $23.34 per employee per month (active) and $11.34 per employee per month (medical‑only Medicare post‑retirees); annual administrative cost reported as $992,152. Motion moved by board; approved unanimously. - Awarded post‑65 retiree prescription drug program to CVS Employers Health for a three‑year contract (implementation Jan. 1 to align with CMS subsidies) with an option for one additional two‑year period. Administration fee: $9.28 per employee per month; annualized administration cost reported at approximately $214,933 for post‑65 retirees. Motion approved unanimously. - Awarded vision program administration to EyeMed for a three‑year term with option for an additional two‑year period. Administration fee: $0.41 per employee per month; annual administrative cost $20,295. Motion approved unanimously. - Awarded a one‑year specific stop‑loss administration contract to Cigna at $35.24 per employee per month; estimated cost reported $1,209,437. Motion approved unanimously.

Donations and gifts - Approved gift of $9,704.40 from the Boonsboro Athletic Boosters to be used for Boonsboro High School cheer team jackets, jerseys and tumbling mats. Motion moved and approved unanimously. - Approved donation of $92,020 for "Landon's project" from multiple donors including Puzzle Derby proceeds, Rotary Club of Hagerstown, Arc of Washington County, Fletcher Foundation, Community Foundation and others. Motion approved unanimously. - Approved donation of $23,281.33 from the Giant Feeding School Kids Roundup program, to be used by Food and Nutrition Services for weekend meals and to offset debt for students who become eligible for free and reduced meals. Motion approved unanimously.

Minutes, personnel actions and other approvals - Board approved multiple sets of minutes from work sessions, closed sessions and business meetings dated 03/04/2025, 03/11/2025 and 03/18/2025 (motions moved and carried, recorded as unanimous). - Personnel actions dated April 15, 2025 (as discussed in closed session) were presented and approved unanimously.

Votes that did not pass - Several amendment motions related to adding an equity supervisor position at $140,000 and restoring 15 school safety/security assistant positions (several funding proposals) were moved and failed on the floor; the transcript records the motions as failing.

How to read this list This summary lists items that were explicitly moved and recorded in the April 15 meeting transcript. Dollar amounts are taken from staff remarks during the meeting and the board packet language read into the record. If an item in the consent packet was read at the meeting but not substantially discussed, it is shown as approved as part of the consent vote; the meeting packet contains full line‑item details.

Provenance: policy approvals begin near the start of the business portion of the meeting; procurements and benefits contracts were discussed and voted later in the new business/consent agenda; donations and personnel actions were recorded separately and approved during the business meeting.