Committee recommends $500 petty cash fund for Marion County Treasurer's Office

The Marion County Admin & Finance Committee voted to send Proposal 100 to the full Marion County Council with a recommendation to establish a $500 petty cash fund for the Marion County Treasurer's Office.

Committee members heard from a Treasurer's Office representative who said the larger fund would make it easier to cover immediate expenses such as postage and filing fees that the county purchasing card does not accept. "It is an item that's very important to us... establish within the Marion County treasurer's office a petty cash fund of $500 that would not be subject to appropriation," the representative said.

The representative said the office currently keeps $50 on hand and that frequent replenishments through the auditor's office cause reporting delays. "With only $50 we have to keep replenishing it from the auditor's office and it just takes time for reporting," said Rodney Shine, who described operational details and controls the office plans to use. He said the office will implement standard operating procedures and that finance managers will reconcile the fund monthly.

Committee members asked clarifying questions about current practice and replenishment. A committee member confirmed that when the petty cash is exhausted it is replenished through the auditor's office. Committee members were also told the fund would be used for items such as assessor filing fees and other purchases that the county P-card does not accept.

After the discussion, a committee member moved Proposal 100 to the full council with a recommendation to pass; the motion was seconded and the committee approved the recommendation by voice vote. There were no public comments on the proposal during the meeting.

The measure will next appear on the Marion County Council agenda for final consideration.