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Ada County commissioners approve HVAC contract, pass two resolutions and a proclamation; table several bid awards
Summary
At its weekly open meeting the Ada County Board of Commissioners awarded a $254,537 HVAC contract, approved two resolutions and a proclamation, approved routine licenses and journals and tabled several bid awards pending evaluation.
The Ada County Board of Commissioners voted to award a facilities HVAC contract, approved two resolutions and a county proclamation and took routine administrative actions during its April open business meeting.
The board voted unanimously to award bid 25043 for HVAC (variable refrigerant flow) replacement in the County Assessor's Office to Intelligent Design Mechanical Solutions for $254,537, after the county procurement evaluation team recommended that firm as the lowest responsive bidder. "It is the recommendation of the evaluation group to award the contract for bid 25043 to Intelligent Design Mechanical Solutions as the lowest responsive bidder in the amount of $254,537," a procurement representative read into the record.
The commissioners also approved two resolutions listed on the agenda: Resolution 3086, authorizing sole‑source procurement of Trimble GPS equipment for the landfill, and Resolution 3087, approving the sale of Ada County personal property (vehicles and miscellaneous office furniture). Both resolutions passed on unanimous voice votes.
The board unanimously adopted a county proclamation designating April 18, 2025, as "Two Lights for Tomorrow Day" and April 19, 2025, as a day of community service to mark the national America250 commemoration. Treasurer Beth Maughan read the proclamation on the board's behalf.
Several solicitations were opened and the evaluation teams asked the board to table awards to later meetings to allow time for review. The board agreed to table final awards and ranking for RFP 25038 (Ada County master facilities plan update 2025) to the May 6, 2025 open meeting. The board likewise tabled awards for bid 25039 (Sheriff's Office electrical switchboard replacement), bid 25044 (Sheriff's Office restroom upgrades 2025) and bid 25045 (Sheriff's Office chiller and pump replacement) to later April or May meetings per procurement's requests.
Other routine approvals included: one peddler/solicitor license, approval of the April claims journal and personnel actions, authorization of 47 commercial exhibit agreements for Expo Idaho/Western Idaho Fair and two parks and events center authorizations, and nine other agreements including a license agreement and land swap documentation tied to a new stormwater treatment facility at Expo Idaho. The board also approved minutes from prior meetings.
Votes at a glance
- Award: Bid 25043 — Intelligent Design Mechanical Solutions; $254,537; motion moved and seconded; tally yes 3, outcome approved. - Resolution 3086 — Sole‑source procurement of Trimble GPS equipment for the landfill; outcome approved (voice vote). - Resolution 3087 — Sale of county personal property (vehicles, office furniture); outcome approved (voice vote). - Proclamation — Designating April 18, 2025 as Two Lights for Tomorrow Day and April 19 as a day of community service; outcome approved (voice vote). - Tabling actions: RFP 25038; bids 25039, 25044, 25045 — evaluation teams to return with recommendations on the dates announced. - Routine approvals: peddler/solicitor license, claims journal (April 2025), personnel actions, Expo Idaho commercial exhibit agreements (47) and other routine agreements; all approved by voice vote.
No member recorded a roll‑call vote for the items listed; all voice votes were recorded as "aye" with motions carrying during the meeting.
Background/why it matters
The HVAC award commits county funds for facility maintenance and replacement work in the Assessor's Office. The two resolutions enable procurement or disposition actions tied to county operations (landfill equipment purchase and sale of surplus county personal property). The tabling of multiple bid awards is a normal procurement step when evaluation teams request additional review time; final contract awards will return to the board for approval on the dates noted by staff.
The meeting transcript contains procurement staff recommendations and the motions made by commissioners; no substantive debate or amendments to the listed awards and resolutions was recorded.
What's next
Procurement will return to the board with evaluation results and award recommendations on the dates stated on the record (for example, RFP 25038 on 2025‑05‑06 and several bid awards on later April/May meeting dates).
