Collierville awards contract to National Water Services for three well‑pump replacements

The Board of Mayor and Aldermen awarded a contract to National Water Services LLC on March 24 to replace three groundwater well pumps (numbers 102, 103 and 303) under Bid Form B, which staff determined to be the most cost‑effective option.

Public‑works staff explained that Collierville’s water system is supplied by 10 groundwater wells drawing from depths between about 280 and 600 feet and supplying roughly 23.5 million gallons per day in total. Well pumps have an approximate service life of 30 years and are typically rebuilt every 10 years; the pumps selected for replacement ranged from 25 to 46 years old and experienced failures in fall 2024, staff said.

Procurement notified vendors and received one bid. The vendor submitted two bid options: Bid Form A (new discharge head with structural pedestal modifications) at $611,483.72, and Bid Form B (reuse of existing discharge head with adaptations and refurbishment) at $589,052.72. Staff recommended Bid Form B as the more cost‑effective solution and noted the town had issued a letter of intent in March because of long lead times for components and potential tariff impacts.

There was brief confusion in the meeting about a misprint on the motion screen. Procurement staff clarified the correct Bid Form B amount to the board as $589,052.72 before the roll call. The motion to award the contract passed on a recorded vote with all members voting yes.

Work on the replacements is expected to proceed under the Public Utilities department’s schedule and standard contract oversight.