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Stafford MSD reports $5 million maintenance note spending; FEMA reviews hurricane damage claims
Summary
District staff told trustees the $5 million maintenance note issued in September 2024 has funded technology infrastructure, new buses and HVAC repairs; FEMA site-inspection reports on hurricane damage were expected in early June.
District staff updated the Stafford Municipal School District Board of Trustees on the status of a $5 million maintenance note the district issued in September 2024 and on pending FEMA public-assistance claims from last summer’s storm.
Assistant or finance staff reported the board-approved maintenance note has reimbursed prior-year expenditures and funded current-year purchases. The district has spent approximately $2.7 million so far in the current school year and reimbursed about $313,000 of prior-year expenses from the note, the presentation said.
Major expenditures cited included about $1.03 million for network infrastructure with a five-year payment plan (NetSync Network Solutions), roughly $824,000 for five new yellow buses (approximately $148,000 each), and significant spending on HVAC and central plant repairs. Instructional-technology purchases (iPads and AppleCare) totaled about $299,000 across both school years.
Staff also summarized ongoing FEMA public-assistance claims from the hurricane. FEMA approved funding categories B (emergency protective measures), E (buildings and equipment) and G (recreational facilities) and reimburses approved costs at a federal share of 75% for eligible items, staff said. Category B work had been finalized and the district received that reimbursement the week before the meeting, staff said. FEMA completed two site inspections and was preparing site-inspection reports; staff said FEMA estimated the reports would be available in roughly 2–3 months.
Trustees asked clarifying questions about the NetSync contract and whether the network purchase was tied to E-rate reimbursement; staff explained E-rate coverage applies on a campus-by-campus basis and does not always cover central-network infrastructure. Trustees also asked whether FEMA reimbursements would be applied to pay down the maintenance note; staff explained that, when received, FEMA reimbursements are recorded to the district’s general fund and then reconciled.
Board members asked for confirmation that the district had encumbered multi-year payments for the NetSync work; staff said the product was delivered and a five-year payment plan had been put in place, with funds encumbered accordingly. Trustees also asked about damaged gym and library floors at the middle school; staff said those repairs had been estimated and planned for summer work and that some items were included in FEMA damage inventories.
Provenance: The report and trustee questioning are recorded in the meeting transcript during the facilities/finance presentation that followed earlier agenda items.
