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Fulton board accepts audit; auditors recommend occasional rebidding, school lunch fund balance flagged
Summary
Board accepted the district audit and corrective action plan on Oct. 13. Auditors raised three considerations: rebidding transportation contracts, school lunch fund balance exceeding state recommendation by about $89,000, and adding claims‑auditor review of electronic payments in WinCap.
The Fulton City School District Board of Education on Oct. 13 voted to accept the district audit and a corrective action plan that responds to auditors’ recommendations, board members were told.
Kate, a member of the district business office, summarized the audit materials and corrective action plan before the board vote, saying the draft audit “goes through the different funds” and that the district had received a management letter with items for consideration. She said auditors did not identify material weaknesses.
Kate told the board the corrective action plan typically addresses recurring auditor considerations and listed three items that the auditors raised this year: the transportation services contract has not been competitively rebid in some time; the school lunch program fund balance exceeded the state’s recommended amount by roughly $89,000; and the district should ensure the claims auditor reviews electronic payments in the WinCap financial system.
On the transportation contract, Kate said the district’s earlier analysis — prepared before her tenure — concluded that the existing contract with Golden Sun appeared to be priced lower than likely returns from a competitive bid and that, while competitive bidding is “best practice,” the district did not feel rebidding would be beneficial. “We do not feel that it would be to our benefit,” she said when describing the district’s prior conclusion.
Kate said the school lunch fund balance exceeds the state’s recommended level by “a little over almost $89,000,” and staff are maintaining a running list of permissible purchases that could reduce the balance if the district opts to spend down the fund to comply more closely with state guidance.
The board voted to accept the audit and related documents; the motion passed on a voice tally recorded in the meeting as “passes 6 0 0.” The board also discussed uploading the corrective action plan to the state, which Kate said is a required part of the audit process.
Board members asked follow‑up questions about how extensively the transportation options had been examined; Kate said the prior work indicated Golden Sun’s contract pricing likely compares favorably to expected RFP bids. Kate also said the district will implement a claims‑auditor review of electronic payments after training on WinCap.
The discussion preceded routine board business and several additional consent votes at the meeting.
