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Sinking fund, 10-year facility plan and capital projects fund: district outlines multi-year projects and a $2.4M set-aside to finish bond work
Summary
Board received a multi-year update: the district uses a 10-year facility plan tied to its sinking fund; 2025-27 projects include roofing, paving, pool work and specialized HVAC; staff proposed a $2.4 million capital set-aside to complete 2021 bond projects and said capital projects fund receipts since 2015 total about $14.6 million.
At the building and site committee, district leaders reviewed the sinking fund's role in a 10-year facility plan, presented candidate projects for 2025-27 and summarized the capital projects ("Q fund") receipts and uses since 2015.
Superintendent-level staff said a 10-year facility plan guides district priorities (roofing, paving, boilers and specialty systems) and allows the district to spend sinking-fund dollars on predictable, one-time capital needs rather than on recurring operating costs. Facilities staff and the board highlighted recent projects completed or in progress: central office partial paving (phase 1), partial and full roof replacements at several schools, Stevenson field and other athletics renovations, and specialty projects such as Career Technical Center wood-shop exhaust and HVAC in vocational spaces.
For 2025 the district listed projects including a partial Churchill roof, Central Office full roof, Webster Elementary full roof, warehouse partial roof, Central Office Phase 2 paving, Stevenson pool filtration replacement (discussed separately), and CTS shop exhaust and HVAC upgrades. For 2026 and 2027 staff previewed additional roofing, paving, generator work, Coolidge water-main coordination with the city and monument-sign replacements at high schools and other locations.
Finance staff summarized the capital projects fund, tracing proceeds from property sales and other one-time receipts since 2015-16. Those receipts total about $14.6 million to date. The fund has supported central office renovation, Garfield window replacement, ARMCO building upgrades, ECC roof work, equipment purchases and athletic-field investments (Stevenson turf, practice-field work). Staff proposed setting aside $2.4 million from the capital projects fund to finish outstanding 2021 bond projects, and said the proposed 2025-26 budget would not include a transfer to the capital projects fund unless the board directs otherwise.
Staff said they will continue a multi-year cadence of roofing, paving and boiler work guided by condition assessments and seek to preserve some fund balance as an emergency cushion. No formal board action was taken at the study session; staff will present recommendations for project approvals and budget allocations at future meetings.
Clarifying details: capital projects fund receipts since 2015-16 approximately $14,600,000; staff proposed a $2,400,000 set-aside to finish bond projects; staff said planned 2026 expenditures (examples) totaled about $11,500,000 in projected work leaving a projected fund balance of about $2,000,000 if planned revenues and expenditures proceed as presented.
