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Bellbrook approves engineering contract and RFP process for standpipe water‑tower repair and repainting
Summary
Council authorized a professional services agreement with Dixon Engineering to inspect and scope repairs for the standpipe water tower near Ridgeway Road and approved soliciting proposals for the repainting and repair work. The council waived competitive bidding for the engineering contracting step and directed staff to proceed with the RFP.
Bellbrook City Council on April 14 approved two resolutions to move forward with repair and repainting of the city’s standpipe water tower. Council authorized the City Manager to enter into a professional services agreement with Dixon Engineering Inc. to provide surveying and engineering for assessment and scope development, and separately authorized the city to advertise and receive proposals from qualified firms to perform the repair and repainting work.
Councilman Hardy presented the professional‑services resolution and said Dixon Engineering has provided similar specialized services in the past. City Manager Rob said Dixon will also help prepare solicitation documents and administer the technical review because work on a standpipe requires specialized inspection and scope‑writing.
The council waived formal competitive bidding for the engineering contract under the city’s code provision that allows direct contracting for professional services. Council also approved a separate resolution authorizing an RFP process to solicit proposals from contractors; Rob said the recommended contract award will be brought back to council for approval after responses are evaluated.
Council discussion noted the typical repainting cycle is about every 15 years and the work includes technical inspection, repairs and full repainting. Staff said the city included $1.09 million in the Capital Improvements Plan for the repainting project and estimated that the prior repainting cost had been roughly $1.3 million, though final contractor pricing will determine the actual cost.
Both resolutions passed by recorded vote; council members said Dixon’s prior experience and the firm’s ability to help assemble technical solicitation materials made the approach prudent for a critical piece of infrastructure.
Why it matters: The standpipe is an important element of the city’s water distribution system. Proper inspection, repair and repainting preserve structural integrity and coating performance and reduce corrosion risks. The engineering step will produce the technical documents needed to solicit contractor bids and to budget final costs.
What’s next: Dixon Engineering will complete the inspection and scope documents and help administer the RFP process; council will consider the recommended contractor and any contract award in a future meeting.
