Waynoka board approves contracts, hires, bond-sale date and staff incentives

Waynoka Public Schools Board of Education members approved a slate of contracts, personnel actions and a bond-sale date during a regularly scheduled meeting (date not specified).

The board voted to engage a financial consulting firm, set a date for the sale of $285,000 in building bonds, accept the highest bid for a surplus 2002 Chevrolet Suburban, approve multiple construction and professional contracts, accept several resignations, rehire certified staff and temporary teachers, and authorize incentive pay for support personnel. Several items were approved by single votes under the consent agenda or by separate motions with unanimous “yes” votes recorded in the meeting audio.

Board action covered routine fiscal and operational items for the 2025–26 fiscal year, including procurement and staffing decisions the district said were necessary to prepare for the next school year. The motions together address audit and accounting services, payroll and student information software agreements, construction contracts for district facilities, and personnel retention measures.

Votes at a glance: - Employment of Stephen L. Smith Corp. as financial consultant for the district for the fiscal year — motion made by John; second by Travis; approved. - Resolution setting maturities and scheduling the sale of $285,000 in building bonds — motion by Clint; second by John; board set the sale date for May 22 (year not specified); approved. - Accept bid for 2002 Chevrolet Suburban — two bids were opened: $3,750 (from “various schools”) and $6,513 from Trenton Delano; motion to accept Trenton Delano’s bid was recommended and approved. - Approve contract with Blue Hawaii, Corbin, Merce, and Haney Architects — motion approved. - Approve contract to employ Jody Hall General Contractors — motion approved. - Approve engagement letter for preparation of financial statements and estimate of needs for 25/26 by Chass W. Carroll, P.A. — motion approved. - Approve contract for audit of public schools 24/25 to be conducted in 25/26 with S & B, CPAs and Associates PLLC — motion approved. - Approve 25/26 software service order agreement with Sologist (payroll/accounts payable/treasurer functions) — motion approved. - Approve 25/26 software service order agreement with Syllogist ED (student information services) — motion approved. - Roofing/preventive maintenance contract (vendor not named in vote excerpt) — motion approved. - Approve Beginning Trex Child Care Center daycare handbook for 25/26 — motion approved. - Accept resignations received that day (Jared Barnett; Kelly Merriweather; Miss Miller; Sarah Davidson; Felicia Allison; Dustin Smith) — motion approved. - Rehire certified classroom teachers listed on Attachment A for 25/26 — motion approved. - Rehire certified temporary classroom teachers listed on Attachment B for 25/26 — motion approved. - Employ certified teachers under temporary contracts for 25/26 (Robbie Nicks; Amber McKee; Jasmine Cook) — motion approved. - Authorize incentive pay for certified employees for 25/26 (amount not specified in the meeting record; discussion referenced a $3,000 stipend used previously) — motion approved. - Authorize incentive pay for support personnel for 25/26 (discussion referenced $3,000) — motion approved.

Details and context The board opened and read two sealed bids for the district surplus 2002 Chevrolet Suburban. The lower bid was $3,750 (from “various schools” in the transcript) and the higher bid was $6,513 from Trenton Delano; the board accepted the higher bid. In discussing fair market values, meeting remarks placed a best-case fair condition value near $9,000 but recommended acceptance of the $6,513 bid.

On finance and professional services, the board approved engagement letters and audit contracts for the upcoming fiscal-year work, including an engagement for preparation of financial statements and an audit contract to be performed by S & B, CPAs and Associates PLLC during fiscal 25/26. The board also voted to employ Stephen L. Smith Corp. as financial consultants; the motion was moved by John and seconded by Travis.

Facilities and construction matters cleared the board, with approval of architect and general-contractor contracts listed in the agenda as Blue Hawaii, Corbin, Merce, and Haney Architects and Jody Hall General Contractors.

Personnel: the board accepted six resignations that were on the docket, then approved rehire lists for certified and temporary teachers for 25/26 and approved three temporary certified hires by name: Robbie Nicks, Amber McKee and Jasmine Cook. The board discussed and approved incentive-pay measures for both certified and support personnel for 25/26; the meeting record included a board recommendation of a $3,000 signing or stipend approach used previously but the motioned dollar figure for certified incentives appeared unclear in the audio/transcript and is recorded here as not specified.

Procedure and voting Several agenda items were approved by single‑vote consent as noted on the agenda; other items were approved after individual motions with motions moved by named board members and seconded (the transcript records the mover and seconder for each motion where given). The meeting record repeatedly shows unanimous “yes” responses for the roll-call-style vote after each motion.

What was not specified in the record - The meeting date and the year for the May 22 bond-sale schedule point were not stated explicitly in the available transcript excerpts. - The exact dollar amount ultimately approved for certified employee incentives was not clear in the audio/transcript; discussion referenced a $3,000 stipend used previously, and the support staff incentive was discussed as $3,000 and approved.

Next steps Items approved that require implementation or external action include the bond sale scheduling (sale mechanics and counsel to be designated as listed on the agenda), contractor work to proceed under the approved contracts, and execution of software and audit engagements. The district did not read detailed implementation timelines into the public excerpts recorded in the transcript.