Moore council approves series of contracts, appointments and purchases including $1.43M city hall renovation bid

The Moore City Council on April 7 approved a package of routine and capital items, including equipment purchases, landscaping and mowing contracts, parks-board appointments, a playground design and construction contract, right-of-way services for an ODOT interchange project, and a low bid for city hall renovations.

Votes at a glance (all items approved unless otherwise noted):

- Fire station alerting systems: Authorized purchase of five US alerting systems, training and equipment configuration for $202,415.76 using NPP Gov contract PS20350. Staff said the systems address aging and unreliable station alerting equipment; the purchase is not currently budgeted and staff will return with a budget amendment. Recorded vote: unanimous.

- Landscaping contract: Approved an agreement with Tuscany Lawn and Landscape LLC for landscaping and maintenance of 25 flower-bed locations from April 14 to Nov. 1, 2025, in the budgeted amount of $72,000. Staff said city crews maintain other locations and will inspect contractor invoices. Vote: unanimous.

- Mowing contracts (Wards 1–3): Approved companion mowing contracts for ward park locations. Ward 2 contract to Tuscany Lawn and Landscape LLC (budget amount $44,310); Ward 3 contract to Tuscany Lawn and Landscape LLC (budget amount $82,250); Ward 1 contract approved as companion item (vendor and budget noted in staff report). Vote: unanimous.

- Parks board appointments: Approved the appointment of Cara Benson (Ward 2) and Chris Robinson (Ward 3) to the parks board. Vote: unanimous.

- Playground at Northwest Fifth and Markwell: Approved a contract with Happy Playgrounds LLC for design and construction in the budgeted amount of $75,000. Staff said neighbors selected the playground design in a community meeting; the city owns the property. Vote: unanimous.

- Right-of-way acquisition services: Approved a contract with Pinnacle Consulting Management Group, Inc. for right-of-way acquisition services for the Northwest 20th Street and Shields Boulevard interchange improvement project (ODOT JP 3686904) in the amount of $121,450. Staff said approximately 14 parcels are involved. Vote: unanimous.

- Auction surplus equipment: Declared trailers, vehicles and miscellaneous equipment for auction through Sourcewell (contract number cited); staff estimated older garbage trucks might resell for approximately $5,000–$8,000. Vote: unanimous.

- City Hall renovation: Awarded bid No. 2025-010 to Midtown Construction in the low amount of $1,429,750 for renovations to City Hall; mayor said the project was funded through a sales-tax note and will proceed under the city manager’s contract authority. Vote: unanimous.

- Polycarts purchase: Approved the budgeted purchase of polycarts; staff identified the lowest responsive bidder as Rarig (staff noted differences in material durability among bidders). Vote: unanimous.

- Other consent items: The council approved the annual maintenance agreement with the Pioneer Library System for FY2025–26 and several consent-docket items with unanimous votes; two agenda items (5 and 6) were stricken at staff request.

Executive session and related action: The council met in executive session under Section 307 of Title 25 of the Oklahoma Statutes to discuss pending litigation, case No. CJ-2020-438 (Jim Buxton on behalf of William and Anne Urban v. City of Moore). After reconvening, the council voted to “proceed as directed” by the mayor and legal counsel; the vote was unanimous.

All roll-call votes on the listed items were recorded as unanimous in the meeting transcript. Where the staff report identified budget amounts, the article lists those amounts; staff noted in several items that contingency or budget amendments will be used where necessary.