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Escondido library board hears timeline, budget ask for temporary relocation to mall
Summary
Library staff told trustees the library will temporarily relocate to a mall space while construction begins, and the city council will be asked April 16 to approve a $828,000 budget adjustment, a 1‑year tenancy agreement and related items. Construction bids close April 17 and the relocation window was given as April 26–May 27.
Library staff updated the Escondido Library Board of Trustees on plans to temporarily relocate the Escondido City Library and asked trustees to note that the city council will be asked to approve several items next week.
Staff told trustees they will ask the City Council at its April 16 meeting to approve a resolution to adjust the library budget by $828,000 to cover the temporary relocation. Staff also said the library's professional movers RFP returned a low bid just under $30,000 for the round trip to move library collections and some furniture.
The presentation for council will include multiple staff: Rena (staff), Ed (project manager), Francisco (staff) and the presenting library staff member. Staff said the tenancy agreement the city will seek from council is for an initial one‑year term followed by month‑to‑month occupancy; the library’s request to council is based on one year plus a three‑month contingency.
Staff described the schedule: construction bids for the main library are scheduled to close at 2 p.m. April 17; award of the construction contract is expected to go to council on May 14; staff said the temporary relocation is planned to begin April 26 and end May 27, and that construction work on the main library is expected to begin in June. Staff described the planned closure at the main library as roughly a one‑month period; library staff will spend the first week preparing, professional movers will relocate materials during a separate week (staff expects the move itself to take two to three days), and staff will use the remaining time to prepare the temporary site for public service.
Staff warned trustees that technology infrastructure will be a critical path item and that the library may need a phased reopening at the temporary site if all systems are not ready at once. Staff said they are coordinating with the information systems department and Reno and his team on technical needs and move logistics.
During trustees' questions, a city staff member (Robert) asked why the library would close before a construction contract award; staff said the schedule is intended to run activities in parallel so the site is vacated before construction begins. Staff said construction start is expected around June 1 if the schedule holds.
No formal action on the relocation was recorded by the trustees during the meeting; staff said the council decisions sought April 16 and May 14 will determine contract awards and budget adjustments.
