Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement And Contracts topic
No spam. Unsubscribe anytime.
Audit committee receives contractor list printouts; motion to table for detailed review
Summary
Councillor Brian Gomes' request for a city contractor list covering roughly 2014–2022 was presented to the Committee on Audit. CFO Robert Ekstrom provided an extract of hundreds of vendor lines, printed for committee review; members voted to receive the communication and then tabled the item for further analysis.
Councillor Brian Gomes’ written motion asking the Committee on Audit to obtain a list of all contractors (contract-for-service work, including electricians, plumbers, architects and engineers) awarded by the city from January 2014 through September 2022 was discussed and the committee received a new printed extract from the administration.
CFO Robert Ekstrom said the administration produced an extract that included roughly 450 lines and that a separate sheet had been prepared to show the subset of construction‑related vendors the councillor requested. He passed printed copies to committee members in the chamber and explained the columns in the spreadsheet: contract number, status (for example, “posted” for active or “liquidated/closed” for paid/closed), year, fiscal month (period), revised amount (to reflect change orders), department code and vendor name. Ekstrom said the extract had been presented alphabetically by vendor for ease of viewing even though the original request had asked for year‑by‑year organization.
Councillor Gomes confirmed he received the separate engineering/architect/construction list by email and acknowledged the printed packets. Several committee members said the printed format made it easier to review the large data set. The committee discussed whether any columns should be omitted from the printed version and whether staff could produce a larger‑font or different layout for review.
Procedurally, the committee removed the item from the table to consider the materials (motion by Councillor Sean Oliver; second by Councillor Morad) and then voted to receive and place the communication on file (motion by Councillor Oliver; second by Councillor Morad; voice vote, ayes). Given the volume of information, Councillor Oliver moved to table the item to allow committee members time to review the printouts more fully; Councillor Morad seconded and the committee approved tabling by voice vote. Members said the chair will seek a follow‑up meeting (midsummer suggested) and that staff should provide any targeted extracts (for example, engineering and architectural vendors) requested by individual councilors.
Ekstrom and staff said they can reorder or reformat the extract at the committee’s direction and that the extended date column indicates contract-term extensions tied to change orders. He explained that ‘period’ refers to the fiscal month and that vendor codes beginning with “c” indicate city departments while “s” indicates school department entries. The committee asked staff to disseminate the electronic file to council mailboxes in addition to leaving print copies for review.
The committee closed the contractor list item by tabling it for a future meeting after members have had time to review the printed extract.
