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Council questions $171,543 church payment and rising cost of vacuum excavator in third‑quarter budget amendment
Summary
Councilors reviewed the town's 2025 third‑quarter budget amendment and asked staff for clarification on a $171,543 church payment and a reported increase in cost for a vacuum excavator that appears to be split among departments.
Virgin Town Council reviewed the draft 2025 third‑quarter budget amendment and asked town staff for clarifications on two line items: a payment related to a church property and the purchase price and departmental split for a vacuum excavator for public works.
During the discussion staff identified a line‑item amount of $171,543.64 described in the amendment materials as a payment (the transcript references this exact figure). Council members asked whether that amount represented a quarterly payment, an annual amount, or the remaining balance through the fiscal year; staff indicated the figure was what had been requested in the amendment package but councilors said the spreadsheet and the verbally stated amounts did not match and asked staff to verify the source documents.
Councilors also questioned a proposed purchase for a vacuum excavator for public‑works and roads. The amendment materials list a $131,000 figure in one line and other numbers discussed included $83,000 and $48,000; staff explained the equipment cost had risen since initial estimates and that the town expected to split the cost with another department (roads, and possibly water). Council members said they did not recall approving equipment that would total roughly $200,000 and asked staff and the mayor to provide invoice detail, vendor quotes, and a clear split of which departments will pay which portion.
Council members asked that the mayor or finance staff (Candace was referenced in the meeting) provide written clarifications ahead of the next meeting and that vendor pricing and the spreadsheet be reconciled before any final vote on the amendment. The council also scheduled a public hearing on the related item for the next Tuesday meeting; the time was discussed as 6:00 p.m., with meeting start times to be adjusted to accommodate the posted public hearing.
No final appropriation or amendment vote was recorded during the session; councilors directed staff to supply the requested backup and to place the item on the next regular meeting agenda for action.
