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Village approves expanded architectural work for Station 81 renovations and temporary relocation plans
Summary
Trustees authorized expanded professional services contracts to advance renovation of Fire Station 81 and the temporary relocation to the Iowa Community Center, citing aging systems and code work; the increased scope raises project expectations and will be followed by competitive bids for construction.
The Village of Villa Park on April 14 authorized increases to architectural and engineering consulting agreements to expand design work for renovations to Fire Station 81 and for the temporary relocation of station functions to the Iowa Community Center.
The board approved amendments increasing Kluber Inc.’s consulting agreement for Fire Station 81 renovations from $24,950 to $78,900 and for the temporary station relocation project from $24,700 to $49,550. Manager Harling and fire department leadership said the expanded scope reflects additional code- and HVAC-related work discovered during design assessment and the need to bring older building systems up to current standards.
Major Harling (village staff presenting on the project) and Fire Chief Stapleton described the work as necessary to address aging mechanical systems, ventilation shortcomings and inadequate living and shower facilities at aging stations. Chief Stapleton’s memo and subsequent discussion noted that Station 81’s HVAC, boilers and ductwork lack adequate fresh-air intake and that firewall and fire-door work is required to meet current code; those items emerged as the design team and mechanical engineers examined existing conditions.
Trustees were told the architectural amendments are to finalize design and bid documents; the board will receive construction cost estimates and return to the trustees for authority to award construction contracts once bids are received. Major Harling said the village currently has approximately $1.2 million budgeted across fire-station projects and that the increased design fees will enable immediate procurement of design-bid documents; he cautioned the $1.2 million will not cover all construction now anticipated and that the board will need to consider additional budget authority for remaining work and for Station 82 in a subsequent process.
Trustees asked about project sequencing and how to budget for the construction work. Harling said the plan is to combine Station 81 and the Iowa Community Center temporary-station work into a single bid package where practical to attract competent bidders; final construction authorizations will be presented later. Trustees voted in favor of the design-authority amendments for both projects.
Board members and staff acknowledged that further unknowns may surface when demolition and deeper inspections begin and that contingency budgeting will be required; staff said the current approvals are limited to design and engineering fees and do not authorize construction contracts.
