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Council hears progress report on street‑patching contracts; staff proposes additional $2 million contract for large repairs
Summary
City staff reported that Advanced Pavement Maintenance is nearly finished with a $2.5M contract and LA Fuller & Sons is roughly half finished with its $2.5M contract; staff outlined costs and recommended exhausting the contracts and returning with a full program evaluation.
City staff reported on the status of two patching contracts that began in late 2024 and are being used to accelerate pavement repairs after a harsh winter.
Public Works Director Alan Harder said two contractors were awarded $2.5 million contracts each in October 2024: Advanced Pavement Maintenance and LA Fuller & Sons. Advanced Pavement Maintenance has invoiced about $2,480,000 (≈99.4% complete). LA Fuller has invoiced about $1,300,000 and is roughly 53 percent complete. Combined contractor patching accounted for approximately 21,000 square yards of pavement repairs (about three lane‑miles) and 84,500 square yards of crack sealing (about 12 lane‑miles).
Harder presented a unit‑cost comparison. The contracted program’s effective cost for asphalt pavement patching averaged about $176 per square yard. By contrast, the city’s in‑house street division patched roughly 75,800 square yards in FY 2023–24 at an estimated cost of about $63.65 per square yard. Harder said the contractors are delivering prompt service and good quality work, but the city’s in‑house unit cost is substantially lower for similar patching measures.
Harder recommended exhausting the remaining contract funds and producing a full evaluation of program costs, staffing and efficiencies during the upcoming budget process. Mayor and several council members urged a more immediate response: the mayor asked staff to prepare a $2 million limited contract focused on larger patch repairs to maximize the value of mobilization and traffic control, and the council asked staff to return with a short, actionable recommendation at the next meeting.
Why it matters: Potholes and pavement distress are highly visible to residents; the city is balancing the higher unit cost of contracted rapid response against lower in‑house costs and the need to ramp up repairs after winter weather.
