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District staff seek extensions and purchases for custodial supplies, hotspots and purifier cells; maintenance provides March work‑order update
Summary
The committee was asked to extend a custodial supplies contract, to accept AT&T as the student hotspot provider, to purchase the remainder of air purifier replacement cells (about $250,000), and received a March work‑order summary showing mixed on‑time completion rates at district sites.
District staff told the Building & Grounds Committee they reached an agreement with the current custodial supplies vendor to extend a previously bid three‑year pricing for an additional two years rather than rebidding in the current market. A staff member said the vendor "agreed" to uphold last year's bid pricing for the two additional years and staff recommended carrying those two years in the contract rather than risking higher pricing in an open market.
On student connectivity, staff said the district will move forward with AT&T for student hotspot service, citing better pricing and a preferable service agreement compared with the prior vendor. Staff described that item as informational and said they would proceed with AT&T for hotspot service.
On air purifiers, staff proposed purchasing the remaining replacement filter cells needed to operate the district's purifiers through 2026. A staff member said about 75% of the required cells are already on hand from prior ESSER purchases; buying the remainder would carry the district through the end of 2026. Staff estimated the total cost for the cells at about $250,000 and said each cell is rated for roughly 18 months of use.
The committee also reviewed a resolution packaging nonoperable vehicles and athletic items for sale; staff reported one nonoperable van and surplus athletic equipment as part of that resolution and no committee questions were raised.
AJ, a district staff member, presented the March work‑order summary for facilities. He said the delivery team had about 69 work orders in March, with "64 completed on time and 36 completed past due or overdue" (the system flags items overdue when they exceed seven days). For maintenance, AJ said the district received 99 work orders in March with 61% completed on time and 39% overdue. Regarding the high school specifically, AJ reported that of the 48 work orders submitted for the high school in March, 29 were completed on time and 19 were recorded as overdue; staff noted that many high‑school work orders are event‑based or require night crews and are therefore scheduled around school activities.
AJ told the committee maintenance is now fully staffed for mechanics and staff will shift more resources to address high‑school work orders, including increasing night coverage. "Our goal is to just button up those numbers and reduce it to getting rid of the oldest ones first while still focusing on safety and security," AJ said.
Why it matters: the custodial extension and purifier cell purchase have near‑term budget implications and affect operations through 2026; the hotspot vendor decision affects student connectivity. The work‑order summary highlighted backlog and scheduling constraints driven by access and event timing.
