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Summer site improvement bid draws single bidder; Bardwell flooring and door replacement bids head to full board
Summary
The Building & Grounds Committee received summer work bid results: one bidder for site improvements, four bidders and a favorable price for Bardwell flooring, and three bidders for door replacements that came in above budget; the committee agreed to forward flooring and door replacement items to the full board for approval to order.
District staff told the committee that the summer site improvement bid drew only one bidder despite an initial mandatory pre‑bid walkthrough; staff extended the bidding window and reached out to local contractors but still opened the bid with a single bidder. "We only had 1 bid, 1 bidder," a staff member reported.
On floor replacement at Bardwell — the third‑floor classroom carpeting and auditorium carpeting — staff said they received four bids, selected the most responsible bidder and that the low bid came in well below the district's budget.
For exterior door replacements across several district buildings, staff received three bids; the low bids were higher than budgeted but staff recommended moving forward on the basis that the bids were fair to address safety and locking integrity. The presenter asked the committee for consent to bring the Bardwell flooring and door replacement contracts to the full board "because of ordering purposes." There were no objections from committee members.
Why it matters: these contracts affect summer work scheduling and ordering lead times; moving flooring and door work forward to the full board is intended to allow timely procurement and installation before the next school year.
Staff said the summer bids came in generally at or below the district's budget projections for site work and flooring, though door replacement prices exceeded budget estimates. There were no substantive policy changes proposed; staff will present contract awards and final dollar amounts to the full board for approval.
