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Administration recommends switching to PA‑focused educator evaluation software and new digital time/substitute system
Summary
District staff recommended replacing current supervision/evaluation software with a Pennsylvania‑based vendor (EduLink PA ETEP) and moving to a digital time‑tracking and absence management system (Red Rover) that integrates substitute notifications; both recommendations require contract finalization and board action.
District administrators recommended two personnel‑management software changes April 7: switching to a Pennsylvania‑based supervision/evaluation platform and adopting a digital time‑tracking and integrated absence/substitute management system.
Mr. Moran presented the recommendation to move from the district’s current evaluation tool (Frontline OASIS) to EduLink PA ETEP, a vendor the staff said is aligned with Pennsylvania Department of Education supervision/evaluation requirements. Moran said administrators, teacher leaders and building principals unanimously preferred the PA‑based product because it receives state updates automatically and reduces manual vendor change requests. The annual cost comparison shown to the board was $13,755 for Frontline versus an expected $15,923 for EduLink PA ETEP; Moran noted a portion of year‑one cost ($5,307) would be covered at no charge due to implementation timing, and some contract details were still under review. He asked that the item not be placed on the consent agenda until the final contract is available.
Moran also recommended the district move to Red Rover for time tracking and absence management. He described the district’s current system as a mix of 83 punch‑card users and 216 paper timesheets that require manual review and data entry. Red Rover would allow digital punches (card or geofencing), integrate absence management and push substitute job notifications to users’ smartphones — an approach administrators said has increased substitute fill rates in other districts. The proposed Red Rover package was quoted at $25,000 annually; the presentation noted the district currently spends about $24,957 on the incumbent Frontline absence management module, so Moran described the Red Rover package as delivering both time tracking and upgraded absence/notification features at roughly the same total cost. Implementation includes a one‑time $6,000 fee split between this fiscal year and next.
Moran said the district would coordinate with current substitute-provider STS during any transition to ensure substitutes remain in the pool and are notified of new job postings. The board did not take a formal vote on either software change at the April 7 meeting; Moran asked that the EduLink contract remain off consent while final contract language is reviewed and that Red Rover be scheduled for board action pending final vendor agreements.
