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Finance committee advances bid package including landfill, billing, rink and facility contracts
Summary
The finance committee voted to approve a multi-item bid package that included a $4.2 million landfill agreement, a $230,000 turnkey printing and mailing contract for water/sewer/tax bills, resurfacing of school tennis courts and several maintenance contracts; committee approved package by voice vote.
The Warwick City Council finance committee approved a multi-item bid package covering equipment, maintenance and service contracts across public works, tax collection, parks and recreation and the fire department.
Highlights: public works requested awarding a landfill agreement in the amount of $4,200,000 to cover fiscal years 2026 and 2027; the tax collector’s office requested a two-year turnkey contract for printing and mailing water, sewer and tax bills to D3 Inc. for $230,000; Dynamic Sports Construction was selected under a cooperative contract to resurface school tennis courts for $168,428; and maintenance and repair caps were approved for ice-plant compressors and other municipal equipment.
Landfill contract and recycling costs: Public works’ Christie Moretti told the committee the city is requesting an award for the landfill agreement covering fiscal years ’26 and ’27 “in the amount of $4,200,000.” Committee members asked about contamination-related rejected recycling loads; Moretti said the city logged 47 rejected loads billed at the regular trash rate and charged $250 per rejected-load fee, and that rejected loads had been billed at the trash rate of $63 per ton.
Billing contract: Kyla Jones, tax collector, said D3 Inc. was the lone bidder but has worked with Warwick for 15 nonconsecutive years. The total $230,000 request was broken into printing and postage lines: $25,000 from the tax account for tax printing, $45,000 for utility printing and $160,000 estimated postage for two years.
Other awards and caps: Christie Moretti presented multiple maintenance contracts including a $75,000 award for annual maintenance and repair of rink compressors, a $2,910.95 parts purchase (alternator) for Engine 11 and HVAC filter contracts. A resurfacing contract for school tennis courts was presented and explained as a binder repair and resurfacing rather than a full reconstruction; the vendor’s documents note that crack repairs are temporary and not warrantied.
Voting and process: The committee approved the bid package by voice vote after members asked detailed questions about warranty, parts, single bidders and grant eligibility. Individual roll-call tallies were not recorded in the committee discussion transcript for the bid package itself; committee minutes show the chair moved for favorable action and members answered “Aye.”
What’s next: items approved in the committee’s bid package move forward for any necessary council approvals and contract execution. Several items were pulled for individual consideration during committee review and will be processed as required by procurement rules.
