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Votes at a glance: Pender County Commission, April 7
Summary
Summary of formal actions taken by the Pender County Board of Commissioners at its April 7 meeting, including procurement approvals, contract amendments, grant/procurement steps and land/deed actions.
The Pender County Board of Commissioners took a series of formal votes April 7. Most actions were routine approvals of contracts, purchase orders or procedural resolutions; the board recorded no roll-call vote tallies in the public transcript and used voice or show-of-hands votes for the motions below. Where a commissioner recused, the transcript records the disclosure.
Key actions approved by the board at the April 7 meeting (motions passed unless noted):
- 9.1 Approval of previously unapproved meeting minutes (housekeeping): Motion to approve backlog of closed-session minutes and open-session minutes; passed by voice vote.
- 9.2 Sole-source procurement approval: Approved a sole-source procurement for GrayKey extraction technology for the Sheriff’s Office (annual license/maintenance), as presented by Sheriff Cutler. Procurement documented as sole source; motion passed by voice vote.
- 9.3 Purchase order increase to cover vehicle repairs (insurance proceeds applied): Approved PO increase to allow vehicle repairs paid from insurance receipts; motion passed by voice vote.
- 6.1 TEFRA public hearing and resolution: Following a public hearing and presentation by counsel for Novant Health, the board approved the TEFRA resolution to permit tax-exempt bond issuance for Novant projects located in the county (a commissioner disclosed employment with Novant and recused from that vote).
- 9.6 PFAS and 1,4-dioxane study (utilities): Approved a contract amendment and purchase order to add 1,4-dioxane sampling and treatment-technology study to an existing PFAS study. The board approved use of $400,000 in grant funds plus an additional county share of $37,000 to complete the expanded scope (total contract approximately $437,000). Motion passed by voice vote.
- 9.7 Amendment to McKim & Creed contract (Highway 421 sewer/water study): Approved an amendment to McKim & Creed’s contract to study conveyance, plant site and recommendations (task adjustments reduced to exclude a previously added Bergau-specific task); approved at a reduced scope and amount (task 1 & 3 only) yielding a PO in the packet for $117,400; motion passed.
- 10.1 Acceptance of donation for Sheriff’s Office: Approved acceptance of two Polaris off-road personnel carriers donated as surplus military equipment for search-and-rescue and flood response (the Sheriff indicated units will be used by public safety and available to share with other first-responder agencies as appropriate).
- 10.2 HHS site tree removal and replacement: The board reviewed a contract amendment for tree removal and replanting at the new Health & Human Services site and tabled the item to secure additional cost details and species/rooting information before approving any tree-replanting scope.
- 10.3 Deed and cost-share agreement for Abbey Nature Preserve park tract: Approved execution of deed accepting the conservation tract and park parcel, and a cost-share maintenance agreement with Clayton Properties Group for access and stormwater maintenance as proposed in the packet.
- 10.4 Budget amendment / Owner’s contingency for Central Pender Park, Phase 1: Approved a budget amendment to return $330,000 from the general fund back into the park project (owner’s contingency) to cover unforeseen geotechnical and change-order risk; motion passed by voice vote.
- 10.5 Approval of Camstrup meters as the county’s AMI-capable meter of record: Department of Utilities recommended switching to Camstrup ultrasonic AMI meters (sold through Fortiline); board approved sole-source procurement of the Camstrup metering platform for the county’s AMI program.
- 10.6 Purchase order for AMI equipment for Maple Hill: Approved a purchase order with Fortiline for AMI equipment and accessories for Maple Hill service area in the amount of $297,004.64 (materials include meters, boxes, setters and parts); motion passed.
Other procedural and consent items (consent agenda) were approved during the meeting, with several items pulled by commissioners for discussion and potential later action. The board also scheduled follow-up and additional documentation as needed on the items noted.
Votes at the meeting were taken by voice or raised hand; the meeting transcript records the motions and general “aye” consensus for each item. Where a recorded individual roll-call tally was not in the transcript, the board clerk will post final minute pages and resolution texts to the official minutes and county website.
