Wellington proposes 466,000 sq ft Village Park sod replacement; staff recommends multi-vendor contracts and $700,000 budget amendment
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Summary
Public Works recommended awarding annual sod contracts to multiple vendors and hiring Perfect Pitch Sports Field to perform surface preparation for a large Village Park project covering approximately 466,000 square feet. Staff seeks a $700,000 budget amendment to fund sod replacement on high-use sports fields.
Public Works staff presented a two-part recommendation to the council: (1) award annual, multi-vendor framework contracts for sod purchases village-wide and (2) award a separate contract for large-scale preparation work and replacement at Village Park, where multiple soccer and tournament fields have been heavily worn.
Mister Delvay said the village issued an invitation-to-bid and received responsive proposals from Agricultural Land Services, Odum Sod, Mola Delivery & Nursery, and GVI Garden Center; staff recommended contracts with all four vendors to provide flexibility when particular sod types are not available from one supplier. The agenda item divides sod purchases by pick-up, delivery, and delivery-plus-install categories and lays out low- and backup bidders per product.
The Village Park project seeks to replace approximately 466,000 square feet of turf across multiple fields. Delvay told council the low bidder for certified celebration sod (deliver & install) priced at $0.68 per square foot; surface-preparation bids initially produced an unusually high lone bid at $2 per square foot, which, when multiplied across the project, would have approached $1 million. Staff said they solicited a local vendor, Perfect Pitch Sports Field, which agreed to perform surface preparation for $0.30 per square foot, reducing that portion of the cost to about $139,800 for the 466,000 square feet.
Staff briefed council on past expenditures and the drivers of the current proposal: after smaller annual maintenance budgets and heavy tournament use, Village Park’s soccer fields have deteriorated and need a larger, single-season replacement to restore quality before the next peak play season. Staff recommended a mid-year budget amendment of $700,000 in the General Fund to support the work; they said the final spend could be less and unspent budget would revert to fund balance per normal closing procedures.
Ending
If council approves the multi-vendor contracts and the recommended award for Village Park prep, the work is planned for summer (the facility’s traditional downtime) with the goal of reopening fields in time for the next competitive season.