NCPRO details closeout steps, deadlines and documentation for SFRF grants

Officials from the North Carolina Pandemic Recovery Office (NCPRO) walked grant administrators through the agency’s required closeout steps for State Fiscal Recovery Funds (SFRF) projects during a virtual training session.

NCPRO presenters said the closeout process verifies that administrative and programmatic grant obligations are complete, that final financial and performance reports are submitted, and that any unused or unallowable funds are returned. The office reiterated that projects should be prepared to close when funds are fully expended or when the performance period ends on Dec. 31, 2026.

The session framed closeout as the final phase in the grants management life cycle. NCPRO staff described roles and responsibilities: the U.S. Treasury is the federal awarding agency for SFRF; NCPRO acts as the pass‑through and administering agency for the state; administering agencies handle direct state spending and subawards; and subrecipients carry out program activities while beneficiaries receive services or benefits.

Laura Garmon, co‑facilitator, said agencies should “keep preparation for closeout top of mind throughout the award life cycle,” review their grant agreements for specific requirements and follow applicable state and federal guidance. She emphasized that timely reconciliation and organized record retention are central to audit readiness.

Presenters…