City arts staff previewed Dallas Arts Month programming and an International Dance Day event and the commission discussed attendance and remote-participation rules for commissioners at the March 20 meeting.

Director-level staff asked commissioners to attend a Dallas Arts Month press conference at the Latino Cultural Center on Thursday, March 27, and noted an International Dance Day midday performance planned for Tuesday, April 29 in the City Hall lobby. Staff also highlighted an employee-artist visual exhibit on display in City Hall and encouraged commissioners to attend openings and a planned employee-artist walk.

Commissioners then discussed the city attendance policy for boards and commissions after staff reviewed the relevant rules. The conversation emphasized Texas and city requirements for quorum and participation and cited City Code language tracked by staff: a member of a board that meets monthly who is absent for more than 25% of regular meetings during any 12-month period may forfeit the seat. Commissioners recounted examples of receiving attendance warnings and urged members to monitor their recorded attendance and to notify staff in advance if they must leave early or miss meetings.

Commissioners raised concerns that regular daytime meeting times can limit participation by working-class residents who cannot be present during business hours; several commissioners urged the staff and City Council liaisons to consider access and scheduling when making appointments. Staff clarified that hybrid attendance via Webex is counted toward quorum when supported by the city platform but said the chair is expected to be present in person when possible.

No formal action was taken; the discussion resulted in staff reminders that commissioners should check minutes for accurate attendance recording, communicate schedule conflicts early and that staff will publish guidance on attendance tracking.