City staff presented a draft letter for the subcommittee to forward to the full council in response to recommendations from the civic assembly. The draft formalizes a crosswalk between the assembly’s recommendations and existing council goals and procedures.

The city manager said the MOU with the civic assembly anticipated a staff response and that the draft letter is intended to receive the assembly’s recommendations and show alignment with council rules. Staff asked the subcommittee for a nod to move the letter to full council.

Several subcommittee members asked for more actionable detail in the letter. One councillor suggested waiting until the April 16 presentation and the draft work plan (to be shared in May) could be incorporated so the letter would list concrete actions the city plans to take rather than only goal statements. Staff noted that some assembly recommendations do not fall squarely within city services and may rely on partnerships.

A subcommittee member suggested adding language that recognizes the assembly’s engagement model as an innovative public‑engagement approach and notes the city will incorporate that model into future outreach. Staff agreed to make minor edits and circulate the letter; members also discussed whether to reach out to the civic assembly lead (Josh) about timeline preferences.

No formal vote was recorded at the subcommittee meeting on the draft letter; staff requested direction on whether to forward the draft and to what degree additional work‑plan detail should be added before the full‑council meeting.