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Cole County Commission votes: quick claims deed, Blue Shield designation, DocuSign and document-repository licenses approved
Summary
At its March 25 meeting the commission signed an excess-right-of-way quitclaim deed, adopted a Blue Shield community resolution and approved digital-contract and repository purchases to support the senior tax-freeze rollout.
Cole County commissioners recorded several formal actions and approvals at the March 25 meeting, including conveyance of excess right-of-way, adoption of a state-designation resolution and procurement authorizations to support a senior tax-freeze application program.
Quitclaim deed for excess Business 50 West right-of-way - Motion: To sign a quitclaim deed conveying excess right-of-way from the Business 50 West project to The Woodlands Subdivision (parcel owner John Ruth Jr.). - Mover/Second: Motion and second made during meeting (individual names not specified in the recorded motion). - Vote: Chair called for "All in favor?" and commissioners responded "Aye." (Individual roll-call tallies were not specified in the public record of the meeting.) - Outcome: Approved. Notes: County staff signed the deed during the meeting.
Blue Shield Community Resolution - Motion: To sign a resolution demonstrating Cole County’s commitment to public safety and crime reduction and to pursue the state’s Blue Shield community designation. - Mover/Second: Motion and second recorded during the meeting. - Vote: All in favor: Aye. - Outcome: Adopted. Notes: Staff will submit the county’s completed resolution to the state for designation.
DocuSign license (senior tax-freeze processing) - Motion: Approve DocuSign solution for the county’s senior tax-freeze application process at an initial 1,000-envelope level. - Mover/Second: Motion and second recorded during the meeting. - Vote: All in favor: Aye. - Outcome: Approved. Notes: Staff planned to secure a contract for the 1,000-envelope option (quoted price in the packet: $5,054.40) and to request a revised contract for the smaller envelope quantity from the vendor.
Therefore/document-management licenses and capture client - Motion: Approve additional Therefore licenses, capture client and implementation services to support secure capture and storage of application packets for the senior tax-freeze program. - Amount: $21,667.04 (implementation and licensing quote presented in meeting packet). - Vote: Motion seconded; commissioners voted "Aye." Outcome: Approved.
Other items discussed but not acted on as formal votes during this meeting included: additional AED cabinets and signage for county buildings (staff requested purchase estimates and placement), storage and hosting for a Safe Kids training trailer, and design/cost updates for the proposed juvenile center (no final procurement action recorded).
