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Duchesne County moves ahead with records-management platform; annual license set at $30,000
Summary
The Duchesne County Commission approved a contract to license a records-management and document-indexing platform at $30,000 per year and discussed a one-time buy-in option and new searchable services for mineral records and public document purchases.
Duchesne County commissioners on March 31 authorized the county to enter a licensing agreement with a records-management vendor that will scan historical documents, index records with AI, and provide an online subscription service. The county will pay a $30,000 annual license fee under the agreement and retains a multi-year option to buy additional revenue share rights.
The platform vendor proposes automated document ingestion and AI extraction that will be integrated with the county's existing land-record system (COINS) and OnBase document storage. The county's presenter for the item said the system will speed indexing of current and legacy documents, reduce manual data entry and allow the public to purchase document copies online rather than having to visit the recorder's office.
Shelley Brennan, who introduced the proposal to the commission,…
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