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Commissioners adopt new meal-reimbursement rules, set capped per-meal amounts
Summary
The board replaced the older per-diem language with a meal-reimbursement policy that caps reimbursement at $10 for breakfast, $15 for lunch and $25 for dinner (up to $50 per day) and restricts reimbursements for day travel within 120 miles unless authorized.
Fulton County commissioners on March 17 adopted changes to the county’s personnel policy that replace the older per-diem language with a defined meal-reimbursement schedule and related travel limits.
Under the approved policy change, the county will reimburse meal costs for overnight travel up to $50 per day, with a per-meal breakdown of $10 for breakfast, $15 for lunch and $25 for dinner. Itemized receipts must be submitted to the auditor’s office for reimbursement. The revised policy also bars meal-reimbursement claims for routine day travel and for meetings that fall within a 120-mile radius of Rochester unless specifically authorized by the commissioners. Meals included in registration fees or hotel charges are not separately reimbursable.
Commissioners discussed practical examples during the meeting, clarifying that employees who spend more than the per-meal caps are responsible for the difference and that the county will not combine unused per-meal caps to cover other meals (for example, unused breakfast and lunch caps cannot be applied to increase the dinner cap). The county attorney and auditor had reviewed language and the board approved the change by unanimous vote.
Ending
The board asked county staff to circulate the updated policy text and reminded department heads that travel requests already on the calendar will conform to the new reimbursement rules going forward.
