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Commissioners accept rollover bid for county asphalt oil after staff presentation on savings
Summary
After staff described multi-year savings from trucking and trailer arrangements, the board accepted a rollover bid from the county's asphalt supplier for the coming season.
White County commissioners approved acceptance of a rollover bid for asphalt oil supply for the coming season after staff presented a multi-year pricing comparison and estimated savings from trucking product into the county.
Staff told commissioners the county had previously sourced oil from different plants and saved substantial amounts by trucking product and using county trailers. The meeting recorded a claimed total seasonal saving of $162,099.56 across two sourcing scenarios described by staff; staff also noted the supplier has been the county’s low bid in prior years and that free trailer use reduced costs for the county.
The board voted to accept the supplier’s rollover bid so the vendor can supply the season’s oil without a re-bid. Commissioners noted the vendor has rebid in prior years and could be asked to rebid if that is the board’s preference.
Clarifying detail: staff described a monthly trailer billing arrangement typically at $1,750 per month per trailer billed to customers; under the rollover arrangement, that charge would not be billed to the county.
Ending: Staff will proceed to finalize documentation with the supplier under the accepted rollover bid.
