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Audit committee sets application timeline for community advisor vacancy; debates application questions and interview logistics
Summary
The committee agreed to advertise a community advisor vacancy with an application deadline of April 2 and to hold candidate interviews during the committee's April 15 meeting. Members debated whether to require resumes or retain open-ended questions to assess applicants' perspectives and expectations.
The Saint Paul Audit Committee set a recruitment schedule for a community advisor vacancy and discussed edits to the application form, agreeing to advertise the role with an April 2 submission deadline and to interview candidates during the audit committee meeting on April 15 at 4 p.m.
Chair Naker opened the agenda item and outlined a proposed timeline: release a press notice the following day, accept applications for two weeks with an April 2 deadline, compile materials for committee review, and interview finalists at the committee’s April meeting. Nia, the staff lead, said she will distribute application links and organize submissions for committee review.
Committee members asked staff to encourage applicants to hold April 15 at 4 p.m. in their calendars so finalists can be interviewed without additional scheduling steps. Mr. Prezewicz suggested staff share applications as they arrive so committee members can preview submissions during the two-week period; Nia said the back-end process is currently an Excel workflow and staff can send periodic updates.
Members debated changes to the application form. Some members proposed rephrasing one question to ask "what do you hope to gain from serving on the audit committee?" rather than "how can the audit committee contribute to your growth." Members discussed whether to keep two open-ended questions (numbers 10 and 11) that were originally intended to capture auditing experience after the committee removed the resume and cover-letter requirement. One member noted the two open-ended questions helped capture applicants' experience in the absence of a resume; others suggested keeping question 8 (reasons for interest) and moving detailed skill and experience probes to the interview.
On process logistics, staff said it will send calendar holds for district council presentations and will flag whether meetings are virtual or in person. Staff will also compile the submitted applications and provide committee members with a readable packet; committee members will forward their top three candidate choices to staff for scheduling interviews.
No formal vote was recorded; staff were directed to advertise the vacancy, set April 2 as the application deadline and prepare for interviews on April 15. Committee members were asked to provide any suggested wording changes to the application to staff before the posting.
