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Committee discusses HVAC preventive maintenance and software updates; no procurement decision
Summary
Committee members discussed a preventive maintenance proposal for building HVAC systems, questions about software-update frequency and warranties, and deferred action pending additional evaluation of update schedules and costs.
The public works committee discussed a preventive maintenance contract for the county’s HVAC systems and did not take final action.
Staff described a preventive-maintenance package and said scheduled software updates are typically performed only after major manufacturer updates; staff estimated the preventive-maintenance package at roughly $20,000 in total for the facility’s systems but advised that exact scope and frequency would depend on manufacturer requirements.
Committee members expressed concern about how often software updates would be required and whether those updates would be included in the maintenance price. Staff said updates would likely be required only after significant manufacturer releases and that some work could be performed remotely, but periodic on-site service would still be necessary.
No motion to award a contract was made; the committee asked staff to schedule maintenance as needed and to return with a clarified scope and pricing that separately identifies software-update costs and on-site service requirements.
