Five firms prequalified for bids; pre‑bid visit set for April 14 and bids expected in early May

Project staff reported that a prequalification committee evaluated statements of qualification and established a list of five prequalified general contractors who will be invited to bid on the high school and related CIP projects.

The committee was told the prequalification process included reference checks and scoring in accordance with ICR, 872923RIGL. Staff said all five firms "are well qualified firms" and that several have recent K‑12 experience.

Key procurement dates disclosed to the building committee: - Pre‑bid site visit for bidders and their subcontractors: April 14. - Deadline for bidder clarification questions: April 28 (staff said the deadline may be extended if questions continue). - Bid openings: currently projected for early May; staff noted requests for extensions are common.

Staff advised the committee that the bid package includes a base bid using air‑to‑water heat pumps and a geothermal add‑alternate, and that the district should expect requests for extensions tied to permitting and planning board processes.

The committee did not vote on award of any contracts during the meeting. Staff said documentation and prequalified contractor materials have been distributed and that the project remains on a path toward issuing bids once permitting and bidder clarifications are settled.

Ending: Committee members asked procedural questions about prequalification and were told firm names and detailed contractor experience would be documented in the procurement record; specific firm names listed in the meeting slideshow were not read into the meeting record during the verbal update.