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Public Records Commission adopts tighter social media and email retention rules
Summary
The Public Records Commission voted to amend the Metro General Record Schedule to limit retention of social media comments and to move emails into a correspondence category that distinguishes policy-related records (kept two years) from routine correspondence (shorter retention).
The Public Records Commission on a unanimous voice vote approved three amendments to the Metro General Record Schedule that narrow how long the city retains social media content and reorganize email retention rules.
The amendments, presented by records staff, require that social-media posts and comments be retained for 30 days by default, with full retention beyond 30 days only if a post is deemed historical and archived through myMetroArchives. The change also reduces the amount of social-media metadata the city promises to keep and states that routine public comments on posts will not be retained as part of the official record.
Records staff…
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