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USBE warns LEAs to fix level‑2 fatal address errors now to avoid data blocks at year‑end
Summary
USBE reported that two address‑related validations were changed from warnings to level‑2 fatal errors and urged LEAs to clear more than 1,500 invalid‑address errors across the state before year‑end to avoid blocked records used for membership and funding.
USBE data staff alerted LEAs that two validations — district‑of‑residence checks and address validation against the state UGRC database — were upgraded from warnings to level‑2 fatal errors and are now blocking records at state finalization points.
Calista explained that although records with level‑2 errors may appear to load in daily Utrecht submissions, the records will be blocked during state finalization processes (year‑end, October and December finalizations). As of a recent count, the invalid‑address validation produced over 1,500 errors across 57 LEAs; district‑of‑residence errors numbered 37 across 14 LEAs.
Why it matters: students with unresolved level‑2 fatal errors will be excluded from finalized files that USBE uses for membership, funding and cohort/graduation calculations.
How LEAs can resolve common causes USBE staff advised a three‑step troubleshooting approach: (1) confirm the record contains a real, deliverable street address (not a highway or missing apartment number); (2) check whether the address validates against the UGRC database — if not, use Google Plus Codes or GPS coordinates; and (3) if the address is valid but still rejected, submit a help ticket to the Utrecht developers or contact USBE data staff for escalation.
USBE urged LEAs to clear these errors now rather than waiting until July, when year‑end finalizations will prevent affected students from counting in final reports.
