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Evansville board approves multiple contract amendments, extends housing contract and rejects fire vehicle bids
Summary
At its March 6, 2025 meeting, the Evansville City Board approved several contract change orders and an extension for housing vouchers, approved right-of-way permits, and rejected bids for fire department vehicles, authorizing staff to seek open-market quotes.
The Evansville City Board on March 6, 2025 approved several contract amendments and an extension of a housing-assistance contract and rejected bids for fire department vehicles during a meeting that began at 1:30 p.m.
The board approved a change order for Seamers Glass Company Inc. to replace missing metal frames, clamps and stops on city bus shelters, increasing the contract by $3,800 (9.8%) to a new total of $42,035. "This agreement was signed December 5, and it's just to replace some of the metal frames and the clamps and the stops that were missing from the bus shelters," said Tashnee Streeter, who identified herself as with the City of Evansville purchasing department.
The board also approved an amendment to an agreement with Aurora Inc. to extend the contract term from Dec. 31, 2024, to June 30, 2025, for a total contract amount of $45,000. The funding was described as fiscal year 2021 HOME tenant-based rental assistance (TBRA) vouchers; the item referenced IDIS number 5000. "So it is fiscal year 2021. These are home it's called tenant based rental assistance vouchers," said Lisa Foster, contracts manager for DMD.
A change order with Regal Inc. to add $2,933 for a CenterPoint service-point installation tied to a traffic signal contract was approved, bringing the contract total to $228,083. Board discussion placed that signal on Lynch Road. A separate change order tied to the Wallace Street project (project 41599) with the Indiana Department of Transportation was approved to replace a 12-inch RCP pipe with 12-inch C900 pipe for a total listed amount of $54,617.61.
The board approved right-of-way permit applications 2090 through 2101 with the recommendation that sites follow the Indiana Manual on Uniform Traffic Control Devices (MUTCD) maintenance-of-traffic procedures.
On procurement for the fire department (IFB010112025), Jerry Brown, deputy chief of finance and logistics for the Evansville Fire Department, told the board that only one responsive bidder was received and that bidder submitted vehicles that did not meet the solicitation's ground-clearance specifications. Brown said rejecting the bids was appropriate to avoid unfairly advantaging the nonconforming bidder. The board approved rejecting the bids and authorized staff to solicit quotes on the open market to procure the needed vehicles.
The meeting concluded with routine approval of bills and payrolls and adjournment at about 1:40 p.m.
Votes at a glance: approved — Seamers Glass Company Inc. change order (+$3,800, new total $42,035); approved — Aurora Inc. contract extension (term to 06/30/2025, total $45,000); approved — Regal Inc. change order (+$2,933, new total $228,083); approved — INDOT Wallace Street change order (replacement pipe, $54,617.61); approved — right-of-way permits 2090–2101; approved — reject bids for IFB010112025 and authorize open-market quotes; approved — bills and payrolls.
