Select Board approves mowing bid advertisement with schedule edits

The Town of Wayne Select Board on March 4 approved a motion to publish the mowing-services advertisement after board members asked for several edits, including extending the bid submission period and clarifying the payment schedule.

Key points from the discussion: - Timing and bid window: Staff proposed historic mowing-season dates (April 1–Oct. 30) and an aggressive bid-return schedule. Members asked for a two-week bidding window; the board directed staff to push the due date back approximately one week (to March 21 in the discussion) and to give bidders two weeks if possible. - Payment schedule: The draft called for seven season payments; the board asked that the advertisement explicitly list the seven months in which payments would be made (April–October) and clarify whether the seven installments are annual within the season. The board agreed to state that payments would be made with the second warrant of each month during the season. - Renewal pricing: The board instructed staff to add an optional fourth-year pricing column to the bid form (for a one-year extension option) and to require bidders to give separate pricing for year 1, 2 and 3 and an option year. - Procurement posting and outreach: Staff will send the RFP directly to prior vendors, post to social media and email lists.

Vote: A motion to approve the mowing advertisement as edited was made and carried. The Select Board asked staff to verify whether state procurement minimum advertising periods apply to municipal procurements and to update the advertisement accordingly.

Ending: Staff will update dates, add the optional fourth-year column, and republish the advertisement with a two-week bid window and clearer payment-month language.