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Organizers pitch changes, online payments and new sponsorship levels for Levan's July 24 celebration
Summary
Town staff briefed the council on plans for the July 24 celebration: Mackenzie is taking lead; the event has a $10,000 town budget; organizers want to expand vendor options, pursue donations and online payments (Square) and adjust sponsorship tiers to increase revenue and cover catering costs.
Levan staff and council members discussed logistics and fundraising for the town's July 24 celebration, including catering, vendor booths, online payment options and sponsorship tiers.
Mackenzie (event lead) is coordinating the parade, breakfast, dinner and other activities; she has sought catering options including RJ Barbecue and explored donation letters to businesses with a goal of issuing requests by April 1. The council reported a $10,000 budget for the event and discussed shifting more operational duties to Mackenzie so the town office can focus on oversight.
Council members discussed donations and sponsorships to lower ticket prices if they can secure sufficient support. Organizers proposed raising formal sponsorship tiers; at the meeting staff stated proposed levels of gold $1,000, silver $500, bronze $250 and individual/family $100. Council members also discussed adding a lower “Friends of Levan” level for smaller local donors.
On payments and ticketing, staff said the town used Square card readers successfully at past events but cannot use Venmo as a municipal account because of policy/security concerns. Staff will consult the town IT contact (Kelly) to integrate Square or an online payment link with the town web presence and an event Facebook page so residents can prepay and pick up tickets on site. Staff described options including wristbands, physical tickets for prepayments and separate card/cash lines to reduce queue times.
Organizers asked council members for help identifying potential donors and sponsors and for follow-up calls after donation letters are mailed. The council also discussed vendor management, permitting and whether to permit local youth booths for crafts at no cost. Staff said Mackenzie is willing to follow up on prospective sponsors and vendors and will return with firm budgets and a sponsorship packet.
The council did not take a formal vote on changes or on new sponsorship levels. Members agreed to provide donor contacts to staff and to return to the council with recommended wording for newsletter and online promotion.
