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Register of Deeds proposes fraud‑alert service; commission approves vendor rollout from tech fund
Summary
Register of Deeds Jackie Reisinger presented a property‑fraud alert platform that will email, text or phone residents when documents containing their names are recorded; the commission approved implementation using the office’s technology fund and staff outlined a 30–45 day launch window and public outreach plan.
Jackie Reisinger, Geary County register of deeds, asked the commission on March 10 to approve a property‑fraud alert platform her office had vetted and piloted against other vendor options. Reisinger said the service will not prevent after‑the‑fact fraud but will notify enrolled residents when documents containing their names are recorded in county reception reports.
How it works: The vendor imports the county’s daily reception report and searches recorded names (individuals, trusts and business names) against subscriber lists. Subscribers choose notification methods — email, text or automated phone call — and the vendor supplies a customizable county‑branded portal and customer support. Reisinger emphasized the vendor’s customer service and the fact the county’s office would not be inundated by first‑level calls because the vendor will triage inbound questions.
Costs and procurement: Reisinger compared the chosen vendor to another product whose initial cost was roughly $14,000 with annual fees of about $2,200–$2,300. She said the chosen vendor was the most affordable option she found and that the Register of Deeds technology fund is the intended funding source. Because county procurement rules trigger commission approval at approximately $7,000, Reisinger brought the item to the board for formal authorization.
Implementation and outreach: Reisinger said the vendor requires approximately 30–45 days from the county’s go‑ahead to build and customize the county portal, upload historic and daily reception data, and provide a county link that staff can place on the county website. The vendor also supplies five posters and 1,000 flyers for local distribution; Reisinger proposed additional outreach through local banks, title companies, the senior center and local media.
Board action: The commission approved the Register of Deeds’ request to engage the vendor and implement the service. Reisinger will finalize contract details, schedule launch steps and coordinate press materials and printed outreach flyers once the contract is signed.
