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East Ridge council adopts HR manual changes, four new policies on travel, gifts, food, subscriptions and credit-card use
Summary
Council approved an amendment to the HR manual that updates travel reimbursement and adds four new policies to clarify allowable uses of city funds.
The East Ridge City Council on March 20 adopted changes to the city's human resources manual that update the travel reimbursement policy and add four new policies covering gifts, food purchases, subscriptions/memberships and city credit-card use.
A staff presenter summarized the package: "The existing travel reimbursement policy is just being updated with significantly more details," and the four new policies spell out limits on staff use of city funds for gifts, food, subscriptions and credit cards. Staff said the new language replaces references to a now-defunct policy and clarifies approval paths, budget pre-approval and mileage/lodging thresholds.
City Manager Miller told council the update was prompted in part by investigative findings in a neighboring jurisdiction: "A lot of this came about because of the City of Sweetwater, December twentieth, 2024, controllers investigated the report... a lot of loose language on the 6 here and there. What we wanted to do was firm it up, make it distinct, make it specific."
Council members asked clarifying questions about mileage and lodging eligibility; staff said travel within 50 miles generally does not qualify for lodging and that city vehicles should be used when practical to reduce mileage payouts. The council moved and approved Resolution 3,668 on a unanimous roll call.
Resolution: East Ridge City Council Resolution 3,668 (amend human resources manual; add travel, gifts, food, subscriptions, and credit-card policies).
Vote: Resolution 3,668 passed unanimously.
